Holy Rosary Church, 6:30 pm
Minutes of the EPIC General Membership Meeting April 14, 2005 at Holy Rosary Church on 24th and 18th Ave. S. 6:30-9pm
Quorum: Carol Pass, Andy Engebretson, Hanna Lieder, Cynthia Aguirre, Albin Dittli, Rosie Cruz, Linda Leonard, Mary Gonsior [later], Earl Simms [later].
Attendance: The above-named directors and Brad Pass, Karen Clark, Lynn Mayo, Aden Awil,......,
6:30 Carol Pass, president, convened the meeting and asked people to introduce themselves. New board directors were identified: Carol Pass, president; Andy Engebretson, vp; Mary Gonsior, secretary; Cynthia Aguirre, treasurer; Earl Simms; Albin Dittli; Hannah Lieder; Rosie Cruz; Linda Leonard
Motion 1: Brad Pass to accept the agenda; second Hannah. Motion carried.
Discussion by Lynn about requests for protocol, citizen participation in the agenda process, and committee lists. Carol and others responded that the Board’s first meeting recognized these topics, but that directors have not yet been able to meet to establish policy, procedures, committee roles, etc. Ryan Brueske has the committee lists from the annual meeting sign up. Carol noted that one person signed for the garden and introduced Lynn to that person.
Motion 2: Approval of the minutes of the annual meeting. Motion by Albin, second by Linda. Motion carried.
Minutes of the April Board meeting were distributed in draft form for GM information.
Announcements:
1. The by-law change made at the annual meeting was inserted into new copies of the by-laws and distributed.
2. Jane reported on the Greenway: will ask Earl Simms to take her place as representative; May 7 is Arbor day, planting of quaking aspens; the switchback on 18th was approved; she and Andy described the bike bridge proposed over Hiawatha; Midtown Market opens May 7.
3. Membership communication will be facilitated by signing up on the web site Ryan maintains:
groups.yahoo.com/eastphillips
4 National Night Out requires requests for planning projects. Because some blocks have few permanent residents, mention was made of planning an EPIC event for people who do not have block events.
5. Everyone was urged to attend the Neighborhood Funding conference at Harrison Community Center; 503 Irving Ave. N, May 4th; 6-9 o’clock to reinforce need and preference for local neighborhood funding.
Report & Discussion: Allina Jobs Project
Carol reported that several proposals by NRP have not been accepted by Allina. They are requesting neighborhood funding to assist in the cost of building space at the Sears project which would provide $20/hr jobs for non-college graduates. It seems they want to stay in Mpls. rather than move to St. Paul and our letter of support was helpful although we provided no funding.
Lynn pointed out concerns about Allina’s administrative salary/benefit provisions in regard to asking impoverished neighborhoods to fund this project. Carol suggested that in terms of practicality members passed the motion of support because jobs would help the neighborhood and that as a neighborhood we have no vote in changing a company’s compensation structure.
Motion 3: That a copy of the letter of support be read into the next GMM minutes and that a copy of the minutes with the original motion of support be provided. Motion by Lynn, second by Linda, Motion carried.
Treasure’s report: Cynthia has not seen all the records yet. We probably have close to $3000 in a bank account and about $200,000 in funds frozen by NRP.
Midtown request: Carol provided a brief history of Phillips and the current four neighborhood divisions. The NRP funds from 95-99 included 13 million dollars, five additional went to the Native American NRP. Little of this funding went directly to East Phillips, except for acquiring and demolishing vacant and boarded buildings. After the big neighborhood broke up, East Phillips and Midtown Phillips were able to obtain funding to directly assist the residents here. Now smaller neighborhoods are able to receive apportioned funding for their own areas. We will receive independent status by default because the other three neighborhood organizations will be recognized. We do not have a school or community center as "required", but our boundaries will be defined by default because of the choices of the other three regions of “old Phillips” to become independent of one another.
Motion 4: To support Mid-town Phillips Neighborhood Association, Inc.’s motion to gain independent status to be granted by the city council. Motion by Cynthia, second by Jane
Motion carried.
Annual Report for 2004: Carol distributed the report with the correction that under "Future Goals for Epic" the “70% of Phase 1 NRP funds for housing” is an error. 52% NRP funds for housing from Phase 1 was actually mandated by the state legislature for housing. The greater Phillips Neighborhood under People of Phillips (POP), the old neighborhood organization successfully lobbied to spend only 18% for housing. When that organization broke up, the neighborhood was far behind in its mandated requirement. EPIC began its own project to try to correct that and respond to neighbors stated desire for housing improvement and development. The neighborhood elected to spend about 60% of the NRP funding left from POP for housing. This leveraged about 20 million dollars in construction and housing plus additional help for low income home ownership and needed rehab for low income families. None of EPIC’s NRP funding contributed to the 26 new family homes built throughout the neighborhood on the many empty lots. These were funded by money raised elsewhere. The 70% is actually what is mandated for housing by the state legislature for Phase II.
Our new NRP community liaison is Robert Thompson whose name was inadvertently omitted from the report.
President’s Informational Presentation about EPIC Funding and current situation:
Carol presented broad as well as very specific information about EPIC history, unique diversity, NRP funding requirements, remaining funds, plan modifications, various kinds of grants, our current financial situation in regard to non-profit, yet state corporation status, etc. The previous budgets were put on overhead. She explained the former board’s proposed budget in light of plan modifications, NRP policy [10%] for administrative "caps" for phase 1 monies, and our by-law requirements for community notice and votes on sums over $1,000. She pointed out the need to redo the 501©(3) application that was withdrawn by the former president so that we can get back to the business of providing for the funding needs of the neighborhood.
She distributed a sample survey we are to review and comment on in preparation for creating a strategic plan and budget. In brief, we must obtain a fiscal agent or 501c3 status as soon as possible. But we can approve a strategic plan and budget to submit to NRP and then contract with NRP for what remains of our Phase I money. We must have under contract 95% of Phase 1 funds and have spent 85%; then review Phase I, write an Evaluation and create a citizen participation agreement, before we can move on to phase II strategic planning to obtain Phase 2 funding. All of these steps must be approved by the NRP Policy Board, so we must pay attention to the requirements. Detailed outlines were provided and people were urged to take their own notes.
Action Item: members are to review the draft survey and email comments/suggestions to Carol, so we can get the survey out to the community soon.
Community garden: Lynn invited people to the garden to work Saturday at !0 to 12 and 2 to 4pm. Plots are available and she distributed a sign-up list. The insurance, property taxes, etc. are to be reimbursed or paid by EPIC. Her phone is 722-7356. The garden is at 2428 17th Ave. New committee members are needed.
Crime and safety: The Bloomington Avenue Patrol was suspended for a time, but anyone who wants to participate should make that known so it could perhaps start again. Rosie has concerns about speeding vehicles and problems during school bussing hours. Brad offered walkie-talkies. Aden said crime on 17th is also increasing near 25th and 26th. Carol reported that Weed and Seed Meetings and the Problem Property meetings are especially interesting with judges and prosecutors in attendance. Members are urged to attend these meetings.
New Business: Representative Karen Clark reported on the arsenic issue as a major health concern. Soil samples are random and not every yard is tested. She has initiated funding efforts and legislation with the Department of Agriculture, Pollution Control, and Department of Health.
Motion 5: To approve EPIC working with Rep. Karen Clark and the MN Dept. Of Health, MN Pollution Control Agency, and MN Dept of Ag to get funding for arsenic testing, clean-up, and public health assessment and tracking in Phillips. Motion by Linda and second by Mary. Motion carried.
Karen noted that the Health Dept has recommended that neighborhood residents wear masks when raking or turning soil and that hand washing for children as well as adults is imperative. Lynn made remarks about genetically altered seed and made information available.
Motion 6: To adjourn by Linda and second by Hannah
Motion carried and meeting adjourned at 9:05 pm.
Thursday, April 14, 2005
Saturday, April 2, 2005
EPIC Board Meeting - April 2005
EPIC Board Meeting Minutes
Wolf’s Den Coffee Shop, 10:00 am 4/2/05
PRESENT:
Directors: Linda Leonard, Hannah Lieder, Albin Dittli, Andy Engebretson, Mary Gonsior, Carol Pass, Cynthia Aguirre, Rosie Cruz, Excused Absence Earl Simms
Observers: Stephanie Allen, Brad Pass, Laverne Turner
Meeting was called to order by Carol Pass. Agenda was distributed. Mary Gonsior was designated as recording secretary. Quorum was established (6 directors present.) Attendees introduced themselves.
Carol gave a summary of general policies practiced in the past at Board meetings. The Bylaws (distributed) provide that all official business shall not be transacted apart from the combined decision-making authority of the EPIC monthly membership meetings and a majority (quorum) of the current members of the Board of Directors. EPIC Guidelines for Grant Requests was distributed.
Action Item:
Recordkeeping and files: The organization should maintain backups of all official business including hard copies and digital backups on disk. EPIC will form an ongoing Policy and Procedure committee to propose procedures for maintaining records and backups. The committee will begin assembling information documenting recordkeeping procedures regarding motions, actions, letters sent by EPIC, training of directors, etc. The responsibilities of the committee include: Recordkeeping, archiving (back-ups,) clarification of board meeting participation, procedure process, definition of directors’ attendance, procedures addressing communication by board directors to membership, procedures for e-mail and contact information, clarification of officer functions, and more.
Action Item:
Follow up on 501©3 application. Figure out how to “withdraw” our “withdrawal” or re-submit the application. Obtain a copy of the letter withdrawing our application.
Motion: (LL, AD)
Authorize Ryan, Mary or Kevin, individually or in tandem, to acquire and reconstitute the computer, load software, and secure the computer physically. Motion carried.
Action Item:
Place National Night Out on the agenda for GMM.
Announcements
MN Council of Nonprofits : Philanthropy Leaders Breakfast Series. Cost $35
University of St. Thomas Center for Business Excellence: Look Before You Leap: Visioning and Planning Skills for Community Development. Thursdays, 4/7, 4/28, 5/12, 6-9 p.m. at St. Thomas, 1000 LaSalle Avenue. Cost $45-$60
2005 Nonprofits and Technology Conference. Tuesday, 4/19, 9 a.m. – 4:30 p.m. Cost $150
Action Item:
Place board training on agenda for May board meeting.
Motion: (CP, AE)
Move the election forward on the agenda. Motion carried.
Motion: (AE, LL)
Propose that the executive offices be discussed and candidates self-nominate. AE will lead the process. Motion carried.
Election of Officers
Nominations: Carol Pass, Cynthia Aguirre
President: Carol Pass (by ballot.)
Nominations: Albin Dittli, Andy Engebretson, Cynthia Aguirre
Vice President: Andy Engebretson (by ballot.)
Secretary: Mary Gonsior (by acclamation.)
Treasurer: Cynthia Aguirre (by acclamation.)
Motion: (LL, CA)
The Executive Committee (newly elected officers) will plan the agenda for the GMM for which entries should be obtained by the 7th of April. Suggestions for the agenda should be sent to Executive Committee. Motion carried.
Motion: (LL, CA)
Motion to adopt the Policy and Procedure committee. Motion carried.
Motion to Adjourn: (CA, AE)
Motion carried.
Next Board Meeting:
Suggestions for locations included Salvation Army, Green Institute, Holy Rosary, Center School. Try to arrange for coffee and rolls for board meetings.
Next GMM:
Holy Rosary/Kitchen. Try to arrange for beverages and snacks for GMM.
EPIC BOARD MEETING
April 2, 2005
Wolf Den coffee shop, Franklin Avenue
Wolf’s Den Coffee Shop, 10:00 am 4/2/05
PRESENT:
Directors: Linda Leonard, Hannah Lieder, Albin Dittli, Andy Engebretson, Mary Gonsior, Carol Pass, Cynthia Aguirre, Rosie Cruz, Excused Absence Earl Simms
Observers: Stephanie Allen, Brad Pass, Laverne Turner
Meeting was called to order by Carol Pass. Agenda was distributed. Mary Gonsior was designated as recording secretary. Quorum was established (6 directors present.) Attendees introduced themselves.
Carol gave a summary of general policies practiced in the past at Board meetings. The Bylaws (distributed) provide that all official business shall not be transacted apart from the combined decision-making authority of the EPIC monthly membership meetings and a majority (quorum) of the current members of the Board of Directors. EPIC Guidelines for Grant Requests was distributed.
Action Item:
Recordkeeping and files: The organization should maintain backups of all official business including hard copies and digital backups on disk. EPIC will form an ongoing Policy and Procedure committee to propose procedures for maintaining records and backups. The committee will begin assembling information documenting recordkeeping procedures regarding motions, actions, letters sent by EPIC, training of directors, etc. The responsibilities of the committee include: Recordkeeping, archiving (back-ups,) clarification of board meeting participation, procedure process, definition of directors’ attendance, procedures addressing communication by board directors to membership, procedures for e-mail and contact information, clarification of officer functions, and more.
Action Item:
Follow up on 501©3 application. Figure out how to “withdraw” our “withdrawal” or re-submit the application. Obtain a copy of the letter withdrawing our application.
Motion: (LL, AD)
Authorize Ryan, Mary or Kevin, individually or in tandem, to acquire and reconstitute the computer, load software, and secure the computer physically. Motion carried.
Action Item:
Place National Night Out on the agenda for GMM.
Announcements
MN Council of Nonprofits : Philanthropy Leaders Breakfast Series. Cost $35
University of St. Thomas Center for Business Excellence: Look Before You Leap: Visioning and Planning Skills for Community Development. Thursdays, 4/7, 4/28, 5/12, 6-9 p.m. at St. Thomas, 1000 LaSalle Avenue. Cost $45-$60
2005 Nonprofits and Technology Conference. Tuesday, 4/19, 9 a.m. – 4:30 p.m. Cost $150
Action Item:
Place board training on agenda for May board meeting.
Motion: (CP, AE)
Move the election forward on the agenda. Motion carried.
Motion: (AE, LL)
Propose that the executive offices be discussed and candidates self-nominate. AE will lead the process. Motion carried.
Election of Officers
Nominations: Carol Pass, Cynthia Aguirre
President: Carol Pass (by ballot.)
Nominations: Albin Dittli, Andy Engebretson, Cynthia Aguirre
Vice President: Andy Engebretson (by ballot.)
Secretary: Mary Gonsior (by acclamation.)
Treasurer: Cynthia Aguirre (by acclamation.)
Motion: (LL, CA)
The Executive Committee (newly elected officers) will plan the agenda for the GMM for which entries should be obtained by the 7th of April. Suggestions for the agenda should be sent to Executive Committee. Motion carried.
Motion: (LL, CA)
Motion to adopt the Policy and Procedure committee. Motion carried.
Motion to Adjourn: (CA, AE)
Motion carried.
Next Board Meeting:
Suggestions for locations included Salvation Army, Green Institute, Holy Rosary, Center School. Try to arrange for coffee and rolls for board meetings.
Next GMM:
Holy Rosary/Kitchen. Try to arrange for beverages and snacks for GMM.
EPIC BOARD MEETING
April 2, 2005
Wolf Den coffee shop, Franklin Avenue
Thursday, February 10, 2005
Epic General Membership Meeting - February 2005
Attendance: Ryan Brueske, Alfonso Cruz, Brad Pass, Marcelino Reyes, Francisco Lezama, Antonio Lezama, Jane Thompson, Rosie Cruz, Jane Franklin, Lynn Mayo, Albin Dittli, Stephanie Allen, Earl Simms, Amy Pass, Rachel Dittli, Linda Leonard, Arnold Polanski, Gandhi Mohamed, Hannah Leider, Suleman Mohamed, Carol Pass
The meeting was called to order by Carol Pass, interim president of EPIC.
Introductions
Motion 1 (Albin Dittli, Brad Pass)
Approve the agenda with the addition of “new business” by Lynn M. Unanimous affirmative.
Motion 2 (Albin Dittli, Brad Pass)
Approve the minutes from Jan. 13 General Membership Meeting with the following amendments: motion 8 amended from “all issues representing neighborhood motions” to “issues regarding new board members” (Ryan)* .
Treasurer’s report amended to say that Lynn M sent several emails, and Rebecca did not respond. (LM)
Motion 5 amended from “January GMM” to “February GMM.”
Motion 6 amended to specify that Robert Thompson is our Neighborhood Revitalization Program specialist.
Unanimous affirmative.
Announcements:
HUD has money for window replacement for home owners and rental property owners with lead problems who may rent to families with children. There is no income cap. Carol Pass will try to get a HUD representative and sign up sheet to the annual neighborhood meeting.
Two part-time jobs are available to help relocate people whose apartments /houses are undergoing arsenic and lead abatement. Call Carol (721-4509) for Info. Or check the ad in Southside Pride.
Ryan Brueske has created two email lists – news and discussion, and a web page were such things as minutes, calendar and links. Currently to be included you must be invited by Ryan – e-mail him for an invitation.
Yusuf/Ghandi’s housing problem: he is getting grants and preparing to buy a home.
Treasurer’s report, Carol Pass gave Margaret Kirkpatrick’s report
Margaret (treasurer) could not attend, but found that there is about $2,940 available to EPIC, so that Flyers and etcetera for the annual neighborhood meeting can be paid for. Carol got the 2003 audit, (2004 is not ready yet)
Motion 3 (Linda Leonard, Amy Pass)
EPIC should see to it that any people needing reimbursements for money spent for EPIC expenses should be paid from this money. People needing reimbursement should submit receipts immediately.
Unanimous affirmative.
Question by Lynn M: where is the $200K formerly available to EPIC? Answer: It has been frozen by the city until we have a strategic plan and a budget for EPIC – signs of stability and accountability within the organization.
PPNA (motion 3 from Jan 13 minutes) PPNA was the fiscal agent for EPIC, but saw internal conflict and had not received a budget from EPIC, so they exercised their option to end their contract. The contract ended automatically on December 31st, 2004. The PPNA board was concerned about the problems in the organization and chose to end the contract early, on December 15th, 2004. Minutes from the PPNA meeting of November stated that they would give EPIC a 30 day’s notice informing EPIC of their decision.
Motion 4 (Linda Leonard, Lynn M)
To send correspondence to PPNA stating that we had no known grievances with staff members and to request in writing documentation as to what documents they conveyed, with whom they met and when.
Unanimous affirmative
President’s report by Carol Pass
Board equipment was moved to a downtown office. Due to possible legal ramifications, it will remain there for now.
501(c)(3) grant request was illegally revoked by the former president. Carol has consulted the MN Attorney General, IRS, and our congressperson as directed by the board and membership and work is going forward on refiling.
Insurance application due Oct 10, 2004, was not filed. Carol is filing it.
Former Executive Director submitted a letter claiming she was harassed and verbally abused at the October 14th meeting and, because of this, was allowed by the president to no longer come to the office, answer the phone or have contact with unnamed board and community members. The board minority and community was never informed of this nor were there appropriate votes on this according to the bylaws. Hearsay led us to ask PPNA for any letters to this effect. Carol Pass was given Rebekah’s letter by PPNA Director Elena Gaarder.
According to Director Gaarder, PPNA claims no responsibility for these problems.
We plan to try to move ahead, resubmit our 501©(3), rebuild the organization, while at the same time trying to unravel what has happened.
Motion 5 (Brad Pass, Suleman Mohammed)
To support Liga Hispanica de Baseball de Minnesota and their use of parks.
Discussion: Registration is open to all males over 18, there will be an information meeting February 25th, 6pm, at La Perla La Pacifica (about 60th and Nicollette Ave).
Unanimous affirmative
Motion 6 (Ryan Brueske, Linda Leonard)
We will do what we can to support Allina jobs creation project in the Phillips neighborhood. Discussion: who is Allina, what type of jobs would they bring? Allina would bring around 400 jobs to the Sear’s building; most of these jobs require only a GED or High School diploma; and they are trying to gather financial support from the neighborhoods and city. Most jobs are transfers, but there should be about 75 to 100 new openings and then a commitment to hire locally as employees leave the company. Objection (Lynn M): Why are they trying to get money from us? What is their legal track record?
15 affirmative, 1 opposed, 2 abstentions
Motion 7 (Linda Leonard, Brad Pass)
Correction to motion 2 from the board meeting Feb 5. This change is required by state law and will be an addition to the bylaws. Motion 2 amended: An eligible member of EPIC must attend a regular EPIC meeting and sign the attendance sheet and mark that he/she is requesting membership. The secretary is to keep track of membership and proof of eligibility as per the by-laws.
Unanimous affirmative.
Motion 8 (Amy Pass, Ghandi)
To accept the bylaws as corrected for grammar, spelling and consistency.
Unanimous affirmative.
Paperwork Committee report by Ryan Brueke
These are new policy and procedure additions (except for the last one) to help create a board with greater account ability and commitment to the neighborhood. Also with the skills we need to serve the neighborhood now that we don’t have staff. All of these were handed out for review.
Legal Standards of Board Conduct
Duties and Responsibilities of Board Members
Board Member Qualifications
Pointers for Participation
Board Member Application
Board Member Contract
Possible bylaw additions
Planning for the Annual General Neighborhood Meeting
Meeting is March 19th, 9:30am to 12pm
Flyers need to start being passed out by the 17th and finished by the 19th of February.
Carol will make up a flyer, has a list of volunteers to stuff envelopes and deliver the flyers to every house in East Phillips Neighborhood
Volunteers to help set up, to buy food and plan meeting.
New Business by Lynn M
Question on the documentation of the Franklin project – was everyone told?
Read a letter from David Fisher announcing the resignation of 6 of the board members.
(Lynn M) Motion to present a motion next meeting to have the participants in the recent conflict (particularly those mentioned in David Fisher’s letter) attend professional mediation.
Motion died for lack of a second.
Motion 9 (Brad Pass, multiple seconds)
Adjourn! Unanimous affirmative
The meeting was called to order by Carol Pass, interim president of EPIC.
Introductions
Motion 1 (Albin Dittli, Brad Pass)
Approve the agenda with the addition of “new business” by Lynn M. Unanimous affirmative.
Motion 2 (Albin Dittli, Brad Pass)
Approve the minutes from Jan. 13 General Membership Meeting with the following amendments: motion 8 amended from “all issues representing neighborhood motions” to “issues regarding new board members” (Ryan)* .
Treasurer’s report amended to say that Lynn M sent several emails, and Rebecca did not respond. (LM)
Motion 5 amended from “January GMM” to “February GMM.”
Motion 6 amended to specify that Robert Thompson is our Neighborhood Revitalization Program specialist.
Unanimous affirmative.
Announcements:
HUD has money for window replacement for home owners and rental property owners with lead problems who may rent to families with children. There is no income cap. Carol Pass will try to get a HUD representative and sign up sheet to the annual neighborhood meeting.
Two part-time jobs are available to help relocate people whose apartments /houses are undergoing arsenic and lead abatement. Call Carol (721-4509) for Info. Or check the ad in Southside Pride.
Ryan Brueske has created two email lists – news and discussion, and a web page were such things as minutes, calendar and links. Currently to be included you must be invited by Ryan – e-mail him for an invitation.
Yusuf/Ghandi’s housing problem: he is getting grants and preparing to buy a home.
Treasurer’s report, Carol Pass gave Margaret Kirkpatrick’s report
Margaret (treasurer) could not attend, but found that there is about $2,940 available to EPIC, so that Flyers and etcetera for the annual neighborhood meeting can be paid for. Carol got the 2003 audit, (2004 is not ready yet)
Motion 3 (Linda Leonard, Amy Pass)
EPIC should see to it that any people needing reimbursements for money spent for EPIC expenses should be paid from this money. People needing reimbursement should submit receipts immediately.
Unanimous affirmative.
Question by Lynn M: where is the $200K formerly available to EPIC? Answer: It has been frozen by the city until we have a strategic plan and a budget for EPIC – signs of stability and accountability within the organization.
PPNA (motion 3 from Jan 13 minutes) PPNA was the fiscal agent for EPIC, but saw internal conflict and had not received a budget from EPIC, so they exercised their option to end their contract. The contract ended automatically on December 31st, 2004. The PPNA board was concerned about the problems in the organization and chose to end the contract early, on December 15th, 2004. Minutes from the PPNA meeting of November stated that they would give EPIC a 30 day’s notice informing EPIC of their decision.
Motion 4 (Linda Leonard, Lynn M)
To send correspondence to PPNA stating that we had no known grievances with staff members and to request in writing documentation as to what documents they conveyed, with whom they met and when.
Unanimous affirmative
President’s report by Carol Pass
Board equipment was moved to a downtown office. Due to possible legal ramifications, it will remain there for now.
501(c)(3) grant request was illegally revoked by the former president. Carol has consulted the MN Attorney General, IRS, and our congressperson as directed by the board and membership and work is going forward on refiling.
Insurance application due Oct 10, 2004, was not filed. Carol is filing it.
Former Executive Director submitted a letter claiming she was harassed and verbally abused at the October 14th meeting and, because of this, was allowed by the president to no longer come to the office, answer the phone or have contact with unnamed board and community members. The board minority and community was never informed of this nor were there appropriate votes on this according to the bylaws. Hearsay led us to ask PPNA for any letters to this effect. Carol Pass was given Rebekah’s letter by PPNA Director Elena Gaarder.
According to Director Gaarder, PPNA claims no responsibility for these problems.
We plan to try to move ahead, resubmit our 501©(3), rebuild the organization, while at the same time trying to unravel what has happened.
Motion 5 (Brad Pass, Suleman Mohammed)
To support Liga Hispanica de Baseball de Minnesota and their use of parks.
Discussion: Registration is open to all males over 18, there will be an information meeting February 25th, 6pm, at La Perla La Pacifica (about 60th and Nicollette Ave).
Unanimous affirmative
Motion 6 (Ryan Brueske, Linda Leonard)
We will do what we can to support Allina jobs creation project in the Phillips neighborhood. Discussion: who is Allina, what type of jobs would they bring? Allina would bring around 400 jobs to the Sear’s building; most of these jobs require only a GED or High School diploma; and they are trying to gather financial support from the neighborhoods and city. Most jobs are transfers, but there should be about 75 to 100 new openings and then a commitment to hire locally as employees leave the company. Objection (Lynn M): Why are they trying to get money from us? What is their legal track record?
15 affirmative, 1 opposed, 2 abstentions
Motion 7 (Linda Leonard, Brad Pass)
Correction to motion 2 from the board meeting Feb 5. This change is required by state law and will be an addition to the bylaws. Motion 2 amended: An eligible member of EPIC must attend a regular EPIC meeting and sign the attendance sheet and mark that he/she is requesting membership. The secretary is to keep track of membership and proof of eligibility as per the by-laws.
Unanimous affirmative.
Motion 8 (Amy Pass, Ghandi)
To accept the bylaws as corrected for grammar, spelling and consistency.
Unanimous affirmative.
Paperwork Committee report by Ryan Brueke
These are new policy and procedure additions (except for the last one) to help create a board with greater account ability and commitment to the neighborhood. Also with the skills we need to serve the neighborhood now that we don’t have staff. All of these were handed out for review.
Legal Standards of Board Conduct
Duties and Responsibilities of Board Members
Board Member Qualifications
Pointers for Participation
Board Member Application
Board Member Contract
Possible bylaw additions
Planning for the Annual General Neighborhood Meeting
Meeting is March 19th, 9:30am to 12pm
Flyers need to start being passed out by the 17th and finished by the 19th of February.
Carol will make up a flyer, has a list of volunteers to stuff envelopes and deliver the flyers to every house in East Phillips Neighborhood
Volunteers to help set up, to buy food and plan meeting.
New Business by Lynn M
Question on the documentation of the Franklin project – was everyone told?
Read a letter from David Fisher announcing the resignation of 6 of the board members.
(Lynn M) Motion to present a motion next meeting to have the participants in the recent conflict (particularly those mentioned in David Fisher’s letter) attend professional mediation.
Motion died for lack of a second.
Motion 9 (Brad Pass, multiple seconds)
Adjourn! Unanimous affirmative
Thursday, January 13, 2005
EPIC Membership Meeting - January 2005
EPIC GENERAL MEMBERSHIP MEETING
JANUARY 13, 2005
6:39 PM – 8:52 PM
PRESENT:
The meeting was called to order by Carol Pass, interim president of EPIC. AA challenged whether the meeting could be called to order since six members of the board had resigned. CP stated that a “quorum,” according to the bylaws, is “a majority of the board directors.” Since there are presently three board directors (CP, MK, SM), a quorum would be two. Since MK and CP are present, there is a quorum. AA asked which board directors met on January 8, 2005. CP responded that two of the three existing board members were in attendance. MG stated that the status of the board is a board with vacancies and the bylaws state that vacancies can be filled by appointment or election.
Motion 1(BP, MG)
Approve the agenda with the addition of an announcement by JT. Motion passed.
Motion 2
Approve the minutes. It was determined that the only minutes that can be approved would be the minutes from the October 14, 2004 meeting. Since there are no minutes from that meeting, the motion failed.
Announcement
GS announced that the city’s murder rate is rising and 31% of the murders were gang related. The city is looking at several programs. There will be a community meeting to get input on the problem. (Sorry, the sound was TERRIBLE!)
Introductions were made.
Announcement
RB announced that he has set up two Yahoo groups in an effort to provide a means for residents to improve communications. Everyone is invited to include their e-mail address on the sign-in sheet and RB will send an invitation to join the newsgroups. The Yahoo groups will include discussion, file sharing, and a calendar.
Discussion commenced regarding the minutes from the board meeting on 1/8/2005. LM asked to table the discussion and resume our agenda.
Announcement
IM told the community about the difficult housing situation facing her father, YH. The family asked for support from the community in staying in their present housing, or seeking new housing. CP proposed that neighbors meet the following day to figure out who to contact at the city to try to reverse the eviction.
Announcement
JT reported that the Greenway is planning a meeting on 1/24/05 7 pm at the Green Institute to review plans for Arbor Day and plantings at 18th Avenue. There is a job opening (flyer distributed.) She announced that she is looking for someone to take her place on the Greenway committee. Responsibilities include attending Greenway board meetings, and reporting back to EPIC.
Treasurer’s Report
MK reported that PPNA is no longer acting as fiscal agent for EPIC. All the rent and other bills will be paid and a report will be received from PPNA in early Feb. We have a lot of NRP money, but we can’t access it without a fiscal agent. If the 501(c)(3) comes through then we won’t need a fiscal agent. MK was asked for a past report and stated that there was a question of paying final bills and the amount of non-NRP funds wasn’t known yet. CP asked if there would be funds to pay for mailings for the annual meeting. CP also noted that LM was to be reimbursed for garden expenses. The funds were set aside for this. MK asked whether the bill was sent to Rebecca. LM responded that she had no contact with Rebecca after the October GMM. MG asked if PPNA provided a written notice of their reason for declining the job of fiscal agent.
Motion 3 (LM, MG)
Obtain a letter from PPNA explaining the reason that PPNA declined to be EPIC’s fiscal agent. Motion passed. MK will bring the motion to PPNA for her Feb. meeting with Elena.
Discussion commenced about EPIC’s mail. Where is the mail going? Who is receiving the mail? MK reported that she purchased a PO Box for EPIC in early December and told Rebecca and David to inform EPIC’s correspondents. The key was given to David. This was before the six directors resigned. MK has tried to get a second key, and the PO keeps delaying this. MK asked David for the key and hasn’t received it. MK notified the PO to forward mail from the Green Institute to the PO Box 7539, 55407 last week. CP asked MK to obtain the key asap and pick up the mail. CP will pick up any mail at the Green Institute.
Motions from the Jan. 8 Board Meeting
SM and CP followed the bylaws and consulted NRP, the MN Attorney General and called a meeting of the board on Jan. 8, 2005. CP and SM installed themselves as President and Vice President in order to keep the neighborhood organization going, and move forward in the process for establishing 501(c)(3) status for EPIC. The motions passed at the board meeting were presented to the GMM.
Motion 4 (LL, MG)
Motion to entrust RB with the administration of the Yahoo discussion and news groups, to establish rules for participation and to monitor the groups. RB will have the authority to remove subscribers who violate those rules. (Motion passed.)
Motion 5 (BP, JT)
Motion to establish a Directors Nominating Committee. The committee will present to the community at the January GMM. Motion was amended (MK) to strike “Directors Nominating Committee” and add “establish a paperwork committee to be commissioned to do these things.” (Motion passed, LM abstained.)
RB will chair the committee. Tasks include:
Job description for board directors.
Board director qualifications.
Board director nomination forms.
Board director agreement.
New board director information packet (to include EPIC’s mission statement and a copy of EPIC’s bylaws.)
Motion 6 (BP, LL)
Motion to write to Robert Thompson requesting information regarding EPIC’s equipment and files, arrange for transport to RB’s home; and instruct NRP to recognize new officers and change of address; write to PPNA requesting financial records. (Motion passed.)
Motion 7 (LL, SM)
Motion to count votes, henceforth. (Motion passed 9/0.)
Old Business
CP presented Motion 8 from the Jan. 8 board meeting, as follows:
Motion to place items 1-8 on Thursday’s GMM agenda. (Passed unanimously.)
10/9/03, Motion to submit the 501(c)3 application in a timely way.
10/9/03, Motion to set up an ethics and conduct committee.
11/2003, Motion to set up professional board training.
2/2004, Motion to set up a program committee to work on the needs of youth.
8/2003, and 3/2004, Motion to implement a mediation process.
5/2004, Motion to set up the Strategic Planning committee to create a budget.
8/2003, Motion to tape EPIC board and general membership meetings.
7/2004, Motion to implement the resolution of the grievances filed at the beginning of the summer.
Pending Grievances
Item 8 above: EPIC agreed to create policies that give the community assurance that motions passed by EPIC will be carried forward by the board. This item will be included in the agenda for Thursday’s GMM and community will be invited to participate in forming policies and procedures.
Motion 8 (RB, LL)
The paperwork committee take on responsibility for all issues representing neighborhood motions. (Motion passed, 8/0.)
Brochure to welcome new townhome residents.
(Motion tabled.)
Planning for the March Annual Meeting
We must have a plan by the February Meeting because we have to provide notification. We have to mail every address in the neighborhood.
Motion 9 to Adjourn (LL, BP)
(Motion passed, 8/0.)
JANUARY 13, 2005
6:39 PM – 8:52 PM
PRESENT:
The meeting was called to order by Carol Pass, interim president of EPIC. AA challenged whether the meeting could be called to order since six members of the board had resigned. CP stated that a “quorum,” according to the bylaws, is “a majority of the board directors.” Since there are presently three board directors (CP, MK, SM), a quorum would be two. Since MK and CP are present, there is a quorum. AA asked which board directors met on January 8, 2005. CP responded that two of the three existing board members were in attendance. MG stated that the status of the board is a board with vacancies and the bylaws state that vacancies can be filled by appointment or election.
Motion 1(BP, MG)
Approve the agenda with the addition of an announcement by JT. Motion passed.
Motion 2
Approve the minutes. It was determined that the only minutes that can be approved would be the minutes from the October 14, 2004 meeting. Since there are no minutes from that meeting, the motion failed.
Announcement
GS announced that the city’s murder rate is rising and 31% of the murders were gang related. The city is looking at several programs. There will be a community meeting to get input on the problem. (Sorry, the sound was TERRIBLE!)
Introductions were made.
Announcement
RB announced that he has set up two Yahoo groups in an effort to provide a means for residents to improve communications. Everyone is invited to include their e-mail address on the sign-in sheet and RB will send an invitation to join the newsgroups. The Yahoo groups will include discussion, file sharing, and a calendar.
Discussion commenced regarding the minutes from the board meeting on 1/8/2005. LM asked to table the discussion and resume our agenda.
Announcement
IM told the community about the difficult housing situation facing her father, YH. The family asked for support from the community in staying in their present housing, or seeking new housing. CP proposed that neighbors meet the following day to figure out who to contact at the city to try to reverse the eviction.
Announcement
JT reported that the Greenway is planning a meeting on 1/24/05 7 pm at the Green Institute to review plans for Arbor Day and plantings at 18th Avenue. There is a job opening (flyer distributed.) She announced that she is looking for someone to take her place on the Greenway committee. Responsibilities include attending Greenway board meetings, and reporting back to EPIC.
Treasurer’s Report
MK reported that PPNA is no longer acting as fiscal agent for EPIC. All the rent and other bills will be paid and a report will be received from PPNA in early Feb. We have a lot of NRP money, but we can’t access it without a fiscal agent. If the 501(c)(3) comes through then we won’t need a fiscal agent. MK was asked for a past report and stated that there was a question of paying final bills and the amount of non-NRP funds wasn’t known yet. CP asked if there would be funds to pay for mailings for the annual meeting. CP also noted that LM was to be reimbursed for garden expenses. The funds were set aside for this. MK asked whether the bill was sent to Rebecca. LM responded that she had no contact with Rebecca after the October GMM. MG asked if PPNA provided a written notice of their reason for declining the job of fiscal agent.
Motion 3 (LM, MG)
Obtain a letter from PPNA explaining the reason that PPNA declined to be EPIC’s fiscal agent. Motion passed. MK will bring the motion to PPNA for her Feb. meeting with Elena.
Discussion commenced about EPIC’s mail. Where is the mail going? Who is receiving the mail? MK reported that she purchased a PO Box for EPIC in early December and told Rebecca and David to inform EPIC’s correspondents. The key was given to David. This was before the six directors resigned. MK has tried to get a second key, and the PO keeps delaying this. MK asked David for the key and hasn’t received it. MK notified the PO to forward mail from the Green Institute to the PO Box 7539, 55407 last week. CP asked MK to obtain the key asap and pick up the mail. CP will pick up any mail at the Green Institute.
Motions from the Jan. 8 Board Meeting
SM and CP followed the bylaws and consulted NRP, the MN Attorney General and called a meeting of the board on Jan. 8, 2005. CP and SM installed themselves as President and Vice President in order to keep the neighborhood organization going, and move forward in the process for establishing 501(c)(3) status for EPIC. The motions passed at the board meeting were presented to the GMM.
Motion 4 (LL, MG)
Motion to entrust RB with the administration of the Yahoo discussion and news groups, to establish rules for participation and to monitor the groups. RB will have the authority to remove subscribers who violate those rules. (Motion passed.)
Motion 5 (BP, JT)
Motion to establish a Directors Nominating Committee. The committee will present to the community at the January GMM. Motion was amended (MK) to strike “Directors Nominating Committee” and add “establish a paperwork committee to be commissioned to do these things.” (Motion passed, LM abstained.)
RB will chair the committee. Tasks include:
Job description for board directors.
Board director qualifications.
Board director nomination forms.
Board director agreement.
New board director information packet (to include EPIC’s mission statement and a copy of EPIC’s bylaws.)
Motion 6 (BP, LL)
Motion to write to Robert Thompson requesting information regarding EPIC’s equipment and files, arrange for transport to RB’s home; and instruct NRP to recognize new officers and change of address; write to PPNA requesting financial records. (Motion passed.)
Motion 7 (LL, SM)
Motion to count votes, henceforth. (Motion passed 9/0.)
Old Business
CP presented Motion 8 from the Jan. 8 board meeting, as follows:
Motion to place items 1-8 on Thursday’s GMM agenda. (Passed unanimously.)
10/9/03, Motion to submit the 501(c)3 application in a timely way.
10/9/03, Motion to set up an ethics and conduct committee.
11/2003, Motion to set up professional board training.
2/2004, Motion to set up a program committee to work on the needs of youth.
8/2003, and 3/2004, Motion to implement a mediation process.
5/2004, Motion to set up the Strategic Planning committee to create a budget.
8/2003, Motion to tape EPIC board and general membership meetings.
7/2004, Motion to implement the resolution of the grievances filed at the beginning of the summer.
Pending Grievances
Item 8 above: EPIC agreed to create policies that give the community assurance that motions passed by EPIC will be carried forward by the board. This item will be included in the agenda for Thursday’s GMM and community will be invited to participate in forming policies and procedures.
Motion 8 (RB, LL)
The paperwork committee take on responsibility for all issues representing neighborhood motions. (Motion passed, 8/0.)
Brochure to welcome new townhome residents.
(Motion tabled.)
Planning for the March Annual Meeting
We must have a plan by the February Meeting because we have to provide notification. We have to mail every address in the neighborhood.
Motion 9 to Adjourn (LL, BP)
(Motion passed, 8/0.)
Saturday, January 8, 2005
EPIC COMMUNITY MEETING - January 2005
EPIC COMMUNITY MEETING
JANUARY 8, 2005
10:18 AM – 10:57 AM
PRESENT:
Directors: Carol Pass
Residents: Ryan Brueske, Jane Thomson, Amy Pass, Brad Pass, Dan Pass, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Laverne Turner
The meeting was called to order by Carol Pass who noted that there was no quorum (a majority of the remaining board members -2 of 3- were not present.)
Motion 1 (CP, MG)
Motion to proceed with meeting as a neighborhood meeting to put together an agenda for the GMM on Thursday, January 13, 2005. (Passed unanimously.)
Motion 2 (BP, JT)
Motion to accept the agenda with the addition of Announcements. (Passed unanimously.)
Motion 3 (RB, MG)
Motion to elect CP to chair the meeting. (Passed unanimously.)
Announcement (JT)
The Greenway Coalition announced the locations for Arbor Day plantings for E. Phillips sites. These sites will include just east of 5th Avenue, 13-14th Avenues including the ramp, and Cedar – 28th Avenues. These are Phase I plantings. In addition, The Greenway Coalition will host an Arbor Day community planning meeting on Monday, January 24, 2005 at their office at 26th and Stevens Avenue. The time is to be determined. For more information, please call Theresa Nelson, Greening Manager at 612-879-0103.
Motion 4 (LL, BP)
Motion to commend Jane Thomson publicly for consistent, faithful, ongoing commitment to a task that benefits E. Phillips. The community is thankful to Jane for her work as Liaison to the Greenway Coalition. Her outstanding participation in this responsibility has been positive for the E. Phillips community.
Communication Strategies (RB)
In order to facilitate communication among residents of E. Phillips, Ryan has set up two private Yahoo Groups/e-mail lists. The goal is to spread out E. Phillips information more quickly and effectively. Residents are encouraged to distribute the information about the groups to their own contacts and ask them to sign up. (Do not sign up for others.) The groups have a web-like format also, where documents, pictures and calendars can be shared. In addition, subscribers may access e-mail archives. Mary offered to help if an EPIC Web site is developed.
eastphillipsnews
News from the East Phillips Neighborhood of Minneapolis.
Date Founded: Jan 8, 2005 Mailing list type: Announcement
Post message: eastphillipsnews@yahoogroups.com
Subscribe: eastphillipsnews-subscribe@yahoogroups.com
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eastphillips
A discussion group for the residents of the East Phillips neighborhood in Minneapolis.
Date Founded: Jan 8, 2005 Mailing list type: Discussion
Post message: eastphillips@yahoogroups.com
Subscribe: eastphillips-subscribe@yahoogroups.com
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Motion 5 (LL, JT)
Motion to entrust RB with the administration of the Yahoo discussion and news groups, to establish rules for participation and to monitor the groups. RB will have the authority to remove subscribers who violate those rules. (Passed unanimously.)
Minutes from previous meetings
There was no quorum at meetings that took place since October 14, 2004. There were two board members at the last board meeting in December. The only minutes that are available would be the Ad-hoc Committee meeting minutes. There is a question of whether those minutes are relevant in light of the resignation of six board members.
Motion 6 (LL, JT)
Motion to suspend with the minutes. (Passed unanimously.)
Treasurer’s Report
Margaret Kirkpatrick (MK) reported to CP that Elena of PPNA was not able to meet with EPIC representatives prior to Thursday’s GMM meeting (1/13/05.)
Meeting Adjourned
Suleman Mohamed (SM) arrived and since a quorum was then present, residents agreed to adjourn the EPIC community meeting at 10:57 AM to take up the EPIC board meeting.
EPIC BOARD MEETING
JANUARY 8, 2005
10:58 AM – 12:35 PM
PRESENT:
Directors: Carol Pass, Suleman Mohamed
Residents: Ryan Brueske, Jane Thomson, Amy Pass, Brad Pass, Dan Pass, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Laverne Turner
Motion 1 (CP, SM)
Motion to call board meeting to order. (Passed unanimously.)
Motion 2 (CP, SM)
Motion to allow residents present at meeting to fully participate in discussion and vote on motions. (Passed unanimously.)
Board Resignations (CP)
The letter of resignation by Board Directors David Fisher, Glory Gloudemans, Andre Alexander, Mohamud Hussein, Paula Weikle and Sherman Wilburn was presented. The letter, which was addressed to Mr. Robert Miller, Executive Director of NRP was cc’d to Board Directors Carol Pass and Margaret Kirkpatrick (Suleman Mohamed was omitted.)
Carol: It is hard for the minority on the Board to be responsible for not carrying out the fiduciary responsibilities of the board. I disagree with the letter. As the minority, I could not pass motions, nor override the majority of the board. I don’t accept the letter’s version of what happened. This letter needs a response.
Other discussion: Does EPIC need to respond? EPIC should accept the resignations. EPIC should inform NRP, funders and public that EPIC intends to go forward. Some residents don’t know what has happened. EPIC has lost office, fiscal agent, and funds. EPIC is a corporation in good standing.
Motion 3 (CP, LL)
Motion to accept board resignations and draft a response letter. The letter will be addressed to the former Board Directors, the E. Phillips Community and will be cc’d to Mr. Robert Miller at NRP and PPNA. (Motion passed, 1 abstention [JT].)
The group formed a list of points to include in the response. MG will draft letter. The letter will accept the resignations, but will not accept the reasons given. The letter will note the omission of notifying Director S. Mohamed of the resignations. EPIC is a corporation in good standing with the State of Minnesota and intends to move forward. EPIC is taking the responsibility of sharing the resignation letter with the community.
Report on EPIC (CP)
EPIC is a corporation in good standing with the State of Minnesota. There is a list of unfinished business, including the status of EPIC’s 501(c)3 application. The IRS has indicated it will not communicate with CP or MK about this status.
Motion 4 (BP, AP)
Motion to establish a Directors Nominating Committee. The committee will present to the community at the January GMM. (passed unanimously.)
RB will chair the committee. Tasks include:
Job description for board directors.
Board director qualifications.
Board director nomination forms.
Board director agreement.
New board director information packet (to include EPIC’s mission statement and a copy of EPIC’s bylaws.)
Motion 5 (BP, LL)
Motion to review motions passed at the EPIC Community Meeting for ratification at this board meeting. (Passed unanimously.)
Motion 6 (BP, LL)
Motion to ratify motions passed at the EPIC Community Meeting. (Motion passed, 1 abstention [JT].)
Motion 7 (LL, MG)
Motion to recognize Carol Pass to office of President, and recognize Suleman Mohamed to office of Vice President. (Motion passed, 1 abstention [JT].)
Old Business
There are outstanding bills and requests are coming in from other groups. The organization needs a legal address in order to re-route correspondence. The organization needs to determine how to forward phone calls.
Motion 8 (LL, MG)
Motion to place items 1-8 on Thursday’s GMM agenda. (Passed unanimously.)
10/9/03, Motion to submit the 501(c)3 application in a timely way.
10/9/03, Motion to set up an ethics and conduct committee.
11/2003, Motion to set up professional board training.
2/2004, Motion to set up a program committee to work on the needs of youth.
8/2003, and 3/2004, Motion to implement a mediation process.
5/2004, Motion to set up the Strategic Planning committee to create a budget.
8/2003, Motion to tape EPIC board and general membership meetings.
7/2004, Motion to implement the resolution of the grievances filed at the beginning of the summer.
Pending Grievances
Item 8 above: EPIC agreed to create policies that give the community assurance that motions passed by EPIC will be carried forward by the board. This item will be included in the agenda for Thursday’s GMM and community will be invited to participate in forming policies and procedures.
GMM Agenda
SM requested ten minutes on the GMM agenda to allow Yusuf Mohamed to address residents concerning his housing situation.
Updated forwarding of mail and phone
Address correspondence to President.
Motion 9 (LL, MG)
Motion to write to NRP requesting the return of EPIC equipment and files, and instruct NRP to recognize new officers and change of address; write to PPNA requesting financial records. (Passed unanimously.)
Motion 10 (RB, LL)
Motion to seek legal aid/advice. (Passed unanimously.)
Motion 11 (LL, RB)
Motion to adjourn. (Passed unanimously.)
Minutes submitted by Mary Gonsior
JANUARY 8, 2005
10:18 AM – 10:57 AM
PRESENT:
Directors: Carol Pass
Residents: Ryan Brueske, Jane Thomson, Amy Pass, Brad Pass, Dan Pass, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Laverne Turner
The meeting was called to order by Carol Pass who noted that there was no quorum (a majority of the remaining board members -2 of 3- were not present.)
Motion 1 (CP, MG)
Motion to proceed with meeting as a neighborhood meeting to put together an agenda for the GMM on Thursday, January 13, 2005. (Passed unanimously.)
Motion 2 (BP, JT)
Motion to accept the agenda with the addition of Announcements. (Passed unanimously.)
Motion 3 (RB, MG)
Motion to elect CP to chair the meeting. (Passed unanimously.)
Announcement (JT)
The Greenway Coalition announced the locations for Arbor Day plantings for E. Phillips sites. These sites will include just east of 5th Avenue, 13-14th Avenues including the ramp, and Cedar – 28th Avenues. These are Phase I plantings. In addition, The Greenway Coalition will host an Arbor Day community planning meeting on Monday, January 24, 2005 at their office at 26th and Stevens Avenue. The time is to be determined. For more information, please call Theresa Nelson, Greening Manager at 612-879-0103.
Motion 4 (LL, BP)
Motion to commend Jane Thomson publicly for consistent, faithful, ongoing commitment to a task that benefits E. Phillips. The community is thankful to Jane for her work as Liaison to the Greenway Coalition. Her outstanding participation in this responsibility has been positive for the E. Phillips community.
Communication Strategies (RB)
In order to facilitate communication among residents of E. Phillips, Ryan has set up two private Yahoo Groups/e-mail lists. The goal is to spread out E. Phillips information more quickly and effectively. Residents are encouraged to distribute the information about the groups to their own contacts and ask them to sign up. (Do not sign up for others.) The groups have a web-like format also, where documents, pictures and calendars can be shared. In addition, subscribers may access e-mail archives. Mary offered to help if an EPIC Web site is developed.
eastphillipsnews
News from the East Phillips Neighborhood of Minneapolis.
Date Founded: Jan 8, 2005 Mailing list type: Announcement
Post message: eastphillipsnews@yahoogroups.com
Subscribe: eastphillipsnews-subscribe@yahoogroups.com
Unsubscribe: eastphillipsnews-unsubscribe@yahoogroups.com
eastphillips
A discussion group for the residents of the East Phillips neighborhood in Minneapolis.
Date Founded: Jan 8, 2005 Mailing list type: Discussion
Post message: eastphillips@yahoogroups.com
Subscribe: eastphillips-subscribe@yahoogroups.com
Unsubscribe: eastphillips-unsubscribe@yahoogroups.com
Motion 5 (LL, JT)
Motion to entrust RB with the administration of the Yahoo discussion and news groups, to establish rules for participation and to monitor the groups. RB will have the authority to remove subscribers who violate those rules. (Passed unanimously.)
Minutes from previous meetings
There was no quorum at meetings that took place since October 14, 2004. There were two board members at the last board meeting in December. The only minutes that are available would be the Ad-hoc Committee meeting minutes. There is a question of whether those minutes are relevant in light of the resignation of six board members.
Motion 6 (LL, JT)
Motion to suspend with the minutes. (Passed unanimously.)
Treasurer’s Report
Margaret Kirkpatrick (MK) reported to CP that Elena of PPNA was not able to meet with EPIC representatives prior to Thursday’s GMM meeting (1/13/05.)
Meeting Adjourned
Suleman Mohamed (SM) arrived and since a quorum was then present, residents agreed to adjourn the EPIC community meeting at 10:57 AM to take up the EPIC board meeting.
EPIC BOARD MEETING
JANUARY 8, 2005
10:58 AM – 12:35 PM
PRESENT:
Directors: Carol Pass, Suleman Mohamed
Residents: Ryan Brueske, Jane Thomson, Amy Pass, Brad Pass, Dan Pass, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Laverne Turner
Motion 1 (CP, SM)
Motion to call board meeting to order. (Passed unanimously.)
Motion 2 (CP, SM)
Motion to allow residents present at meeting to fully participate in discussion and vote on motions. (Passed unanimously.)
Board Resignations (CP)
The letter of resignation by Board Directors David Fisher, Glory Gloudemans, Andre Alexander, Mohamud Hussein, Paula Weikle and Sherman Wilburn was presented. The letter, which was addressed to Mr. Robert Miller, Executive Director of NRP was cc’d to Board Directors Carol Pass and Margaret Kirkpatrick (Suleman Mohamed was omitted.)
Carol: It is hard for the minority on the Board to be responsible for not carrying out the fiduciary responsibilities of the board. I disagree with the letter. As the minority, I could not pass motions, nor override the majority of the board. I don’t accept the letter’s version of what happened. This letter needs a response.
Other discussion: Does EPIC need to respond? EPIC should accept the resignations. EPIC should inform NRP, funders and public that EPIC intends to go forward. Some residents don’t know what has happened. EPIC has lost office, fiscal agent, and funds. EPIC is a corporation in good standing.
Motion 3 (CP, LL)
Motion to accept board resignations and draft a response letter. The letter will be addressed to the former Board Directors, the E. Phillips Community and will be cc’d to Mr. Robert Miller at NRP and PPNA. (Motion passed, 1 abstention [JT].)
The group formed a list of points to include in the response. MG will draft letter. The letter will accept the resignations, but will not accept the reasons given. The letter will note the omission of notifying Director S. Mohamed of the resignations. EPIC is a corporation in good standing with the State of Minnesota and intends to move forward. EPIC is taking the responsibility of sharing the resignation letter with the community.
Report on EPIC (CP)
EPIC is a corporation in good standing with the State of Minnesota. There is a list of unfinished business, including the status of EPIC’s 501(c)3 application. The IRS has indicated it will not communicate with CP or MK about this status.
Motion 4 (BP, AP)
Motion to establish a Directors Nominating Committee. The committee will present to the community at the January GMM. (passed unanimously.)
RB will chair the committee. Tasks include:
Job description for board directors.
Board director qualifications.
Board director nomination forms.
Board director agreement.
New board director information packet (to include EPIC’s mission statement and a copy of EPIC’s bylaws.)
Motion 5 (BP, LL)
Motion to review motions passed at the EPIC Community Meeting for ratification at this board meeting. (Passed unanimously.)
Motion 6 (BP, LL)
Motion to ratify motions passed at the EPIC Community Meeting. (Motion passed, 1 abstention [JT].)
Motion 7 (LL, MG)
Motion to recognize Carol Pass to office of President, and recognize Suleman Mohamed to office of Vice President. (Motion passed, 1 abstention [JT].)
Old Business
There are outstanding bills and requests are coming in from other groups. The organization needs a legal address in order to re-route correspondence. The organization needs to determine how to forward phone calls.
Motion 8 (LL, MG)
Motion to place items 1-8 on Thursday’s GMM agenda. (Passed unanimously.)
10/9/03, Motion to submit the 501(c)3 application in a timely way.
10/9/03, Motion to set up an ethics and conduct committee.
11/2003, Motion to set up professional board training.
2/2004, Motion to set up a program committee to work on the needs of youth.
8/2003, and 3/2004, Motion to implement a mediation process.
5/2004, Motion to set up the Strategic Planning committee to create a budget.
8/2003, Motion to tape EPIC board and general membership meetings.
7/2004, Motion to implement the resolution of the grievances filed at the beginning of the summer.
Pending Grievances
Item 8 above: EPIC agreed to create policies that give the community assurance that motions passed by EPIC will be carried forward by the board. This item will be included in the agenda for Thursday’s GMM and community will be invited to participate in forming policies and procedures.
GMM Agenda
SM requested ten minutes on the GMM agenda to allow Yusuf Mohamed to address residents concerning his housing situation.
Updated forwarding of mail and phone
Address correspondence to President.
Motion 9 (LL, MG)
Motion to write to NRP requesting the return of EPIC equipment and files, and instruct NRP to recognize new officers and change of address; write to PPNA requesting financial records. (Passed unanimously.)
Motion 10 (RB, LL)
Motion to seek legal aid/advice. (Passed unanimously.)
Motion 11 (LL, RB)
Motion to adjourn. (Passed unanimously.)
Minutes submitted by Mary Gonsior
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