PRESENT
Directors Present: Carol Pass, Linda Leonard, Mary Gonsior, Rosie Cruz, Hannah Lieder
Members Present: Amy Pass, Stephanie Allen, Kelly Ridge, Alfonso Cruz, Brad Pass, Mario ??, Sofia Maldonado
Directors not Present: Earl Simms, Cynthia Aguirre
Meeting was called to order at 6:41 pm by CP. MG chaired the meeting. Agenda was distributed. Minutes from the August GMM were distributed.
LACK OF QUORUM
Motion (CP, BP)
Motion to conduct the meeting as a committee of the whole. Motion passed.
AGENDA
Motion
Motion to approve agenda with correction to add announcements: Youth Baseball and Board Members announcement. Motion passed.
QUORUM ESTABLISHED
Quorum was established at 6:55 pm.
MINUTES
The minutes from the August 11, 2005 GMM were passed with the following corrections:
Pg. 1, CPED, second line: “HOWE program is looking for vacant properties…”
ANNOUNCEMENTS
Youth Baseball
On Monday, Sept. 26th the Minnesota Twins will recognize the Hispanic Month of Independence and have invited the Hispanic Baseball League to participate in a special event during their game.
Treasurer’s Report
CP presented the projected budget for 2005/2006 CDGB funding in the amount of $4,000. Existing funds at Wells Fargo in the amount of $2,661.06 has been allocated to Reimbursements for the March 2005 annual meeting, Liability Insurance and additional reimbursements for EPIC business expenses in 2005.
Old Business
The liability insurance has been acquired and is paid.
Letters have been sent regarding parking for the Franklin Station Townhomes on 24th Street. In addition, several phone calls have been made to City Council to try to get the parking signs changed.
The board developed a list of potential candidates for open board positions.
The board has not appointed a second director to the garden committee.
The board has not sent a letter of support for the zoning changes required for the condo development on 24th and Bloomington.
A letter of support was sent supporting the work of the Womens Environmental Institute.
Pending: Pushing the Park Board regarding beginning the community center process.
Pending: Stopping the asphalt plant from coming into EPIC. BP reported that he could obtain copies of the CLIC report. The CLIC report recommended NOT to authorize any money in the 2006 budget for the whole site on the corner of 28th and Hiawatha.
Pending: Replacing Police Officers.
Motion (LL, RC)
Send a letter to the City Council, the Mayor, and City Council candidates stating that the neighborhood is opposed to the establishment of an asphalt plant in that location, right next to the Greenway. The neighborhood would prefer transit oriented residential housing given the proximity of the site to Light Rail and the Greenway. Motion passed.
Motion (RC, MR)
Create a petition to encompass the letter of the previous motion, and begin collecting signatures as soon as possible. The petition must have 50 signatures before being submitted to the City Council, candidates, and the Mayor. Motion passed.
Weed & Seed / Phillips Community Clean Sweep
BP distributed a flyer for the Phillips Community Clean Sweep to be held Saturday, October 15th. Residents are encouraged to clean out homes and garages and place items out for pickup on that date. In addition, breakfast will be served at several locations, and neighbors will go out and clean up the neighborhood. We want residents to clean up their alleys and streets. A lunch will be served at noon at Stewart Park. The event is sponsored by Weed & Seed and local businesses.
Union Jobs
CP reported that the hotel on the Sears site will have union jobs available. These jobs are for untrained adults. These jobs will include training and benefits. EPIC will write a letter to the Union Organizer thanking them for contacting neighborhoods and trying to connect with neighborhood residents.
Parking on 24th Street
The letter has been sent and we are waiting to see it happen. We are calling about every four days for a progress report.
Board Members
Because two directors resigned from the board (moved out of the neighborhood) the board developed a list of potential candidates that we would like to invite to run for election to the board including Mark Welna, Rose Pluvois, Stephanie Allen, Daco Abdi, Aden Awil, Latisce Williams, Amy Pass, Jenny Gonsior. Nominations from the floor: Sofia Maldonado.
Board Directors must commit to attending at least two meetings per month (EBM, GMM) and must be willing to sign the EPIC Board Director contract.
REPORTS
Street Light Committee
PRG has some money to put pedestrian lighting on the two condominium units planned at 24th and Bloomington Avenue. Could we ask Welna’s to do the same? EPIC may have some money for additional pedestrian lighting elsewhere on Bloomington Avenue.
LL and RB drove around the neighborhood and collected a list of two dozen lighting concerns. You can go online at HYPERLINK "http://www.xcel.com" www.xcel.com to report these lights out. LL reported 15 lights out or intermittent lights out. There should be a response within two weeks. RB took note of three particularly dark areas (he has funding to remediate these problem areas.) There is almost no lighting in the alley on Cedar between E. 26th Street and Ogema. This is a stretch of about two blocks.
Xcel Energy reported that it costs about $6-8 per month to install your own security lighting. Neighbors could get together to put additional lighting in streets and alleys. EPIC should report this to the City Council and Public Works.
Financial Policies and Procedures
MG presented the proposed Fiscal Policies & Procedures marked “draft proposed 09/08/2005.” This document was developed by the Board over the last month in order to address EPICs current needs. Since EPIC no longer has an executive director, the current policies required some changes. We replaced the responsibilities identified with the executive director by replacing them with board directors. Following a sample policy received from the NRP office and looking at the existing EPIC policy, the board made changes to simplify the policies for current EPIC needs. A question and answer period followed presentation of each section of the policies. A motion will be presented at the next GMM to approve these policies.
Insurance
EPICs liability insurance has been paid.
Development Issue 1
Gustavus Adolphus is owned by Floyd Olson has submitted an application for zoning changes to permit conditional use to allow a shopping center with residential units above, reduce parking requirements and other zoning changes. There will be a public hearing 4:30 Room 317 at City Hall, Monday, September 19th. This is an inexperienced developer and the property is probably unsalvageable.
Motion (MG, HL)
Letter to oppose all the variances and conditional use permit requested by Floyd Olson for 1626 E. Lake Street and to oppose Floyd Olson as the developer on that property. Motion passed unanimously.
Development Issue 2
29th and Bloomington development. The neighborhood was hoping to put townhomes in this block of property. The city owns two lots here and the neighborhood envisioned three story live-work units that would fill in the block between the chiropractors’ office and the new apartment building. Since there is a shortage of parking on Lake Street and the construction will last about another year, there is an effort going on to get the city to sell these properties in order to build a parking lot here. The owners along 16th Avenue behind the property are opposed to a parking lot. RC stated that housing would be the best choice and would impact the neighboring properties most positively.
Motion: (BP, RC)
Write a letter opposing a permanent sale of this land to build a parking lot. EPIC would only support a conditional lease for a maximum of two years. The lease agreement to include the requirement that at the end of the lease, the property WILL go back to the neighborhood’s proposed development. Motion passed (one abstain, SA.)
Garden Committee
The minutes from August 13, 2005 garden meeting were distributed.
Crime Patrol
The Bloomington Avenue Citizen’s Patrol is ramping up again and is looking for volunteers. Contact Brad Pass.
Picnic in the Park
Ongoing.
The meeting was adjourned at 9:00 pm.
Respectfully submitted by Mary Gonsior, Secretary
ABBREVIATIONSCDBG = Community Development Block Grant
CLIC = Capital Long Range Improvement Committee
CPED = Community Planning & Economic Development
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
MPR = Minnesota Public Radio
NNO = National Night Out
NRP = Neighborhood Revitalization Program
PRG = Powderhorn Residents Group
WEI = Women’s Environmental Institute
EPIC GENERAL MEMBERSHIP MEETING
September 8, 2005 (DRAFT)
Holy Rosary Church
Page PAGE 4 of NUMPAGES 4
Thursday, September 8, 2005
Saturday, September 3, 2005
EPIC Board Meeting - September 2005
PRESENT
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Rosie Cruz (11:10 am.)
Directors not Present: Cynthia Aquirre
Meeting was called to order at 10:17 by CP. Agenda was distributed. MG was designated as recording secretary.
QUORUM
Andy and Albin have resigned; Quorum was established (4 of 6 directors present.)
Crime Concerns
Discussion of widespread prostitution and dealing along 25th Street and Cedar Park.
AGENDA
The agenda was approved with the addition of property announcements.
MINUTES
The minutes from the July 2, 2005 EBM were approved with the following correction:
Pg. 3, Garden Policy: Response to Corrie Zoll’s email, “AD and CA could find no active gardeners (2005) who…”
ANNOUNCEMENTS
Operation Clean Sweep
This is a clean up the neighborhood day where the city sends out trucks and picks up garbage. It is a very large event planned for October and EPIC’s responsibility will be to organize the community. Food will be offered at several locations. Residents will be able to put out large items to be picked up. A flyer will be available after the date is established next week.
Union Jobs at Sears Hotel
There will be about 80 jobs available. These will be entry level union jobs with training provided. Jobs will be clerical, housekeeping, and maintenance. Jobs are for adults.
Youth Concerns
Discussed concerns about youth employment, health, safety and education. HL will look into creating a resource containing job information for youth. CP will invite Maura Braun to EPIC meeting to share about how they put the resources together for the community center for Harrison Neighborhood.
BUSINESS
East Phillips Commons Project
29th and Bloomington, just south of the new apartment building. Lake Street businesses are very concerned about the lack of parking during the construction period. If the land is sold, the neighborhood has no say in whether the parking lot would be permanent. There is a series of owners who own pieces, and the City owns a big chunk of the property. CP will meet with owners who want to put in a large parking lot to provide parking for the businesses on Lake Street and report back.
Motion (LL, MG)
Motion for EPIC to support the temporary leasing for construction of a temporary parking lot secured with gates, camera and lights, but that the City retain public ownership of property for the East Phillips Commons Project. Motion passed.
Lights on Bloomington Avenue
PRG has some money to put pedestrian lighting on the two condominium units planned at 24th and Bloomington Avenue. Could we ask Welna’s to do the same? EPIC may have some money for additional pedestrian lighting elsewhere on Bloomington Avenue.
LL and RB drove around the neighborhood and collected a list of two dozen lighting concerns. You can go online at HYPERLINK "http://www.xcel.com" www.xcel.com to report these lights out. LL reported 15 lights out or intermittent lights out. There should be a response within two weeks. RB took note of three particularly dark areas (he has funding to remediate these problem areas.) There is almost no lighting in the alley on Cedar between E. 26th Street and Ogema. This is a stretch of about two blocks.
Xcel Energy reported that it costs about $6-8 per month to install your own security lighting. Neighbors could get together to put additional lighting in streets and alleys. EPIC should report this to the City Council and Public Works.
Parking on 24th Street
CP is calling Dean Zimmerman’s office to try to get the No Parking signs removed on 24th Street.
Budget for 501(c)(3) Application
The CDBG budget was approved with the following corrections:
Item number 3 – deleted “Child care expenses.”
Item number 5 – deleted the entire item.
Remove Andy and Albin from list of directors.
Change the amount for Annual meeting, entertainment, hall rental from $1000 to $750.
Change the amount for Additional admin. expenses…from $500 to $750.
General Liability Insurance
CP reported that she had determined that the $1,000 is for general liability insurance. This is required since we are holding public meetings. Payment is approved.
Reimbursements
LL submitted receipts for reimbursement of expenses for the annual meeting last March. Payment to LL in the amount of $268.07 was approved.
Financial Policies
MG and CP prepared proposed financial policies to be submitted in conjunction with our 501(c)(3) application. The proposed financial policy is a blending of the existing EPIC financial policies and samples that were provided by Robert Thompson from NRP. In addition, “procedures” were deleted from the policy – so that the policy includes general statements describing “what” EPIC does with money. These policies should be general enough so that they do not require frequent changes. In addition, the policies need to be approved by the general membership.
Specific procedures stating “how” EPIC manages money, including step by step descriptions of performing financial tasks will be adopted by the board and are included in the 501(C)(3) application.
CP, HL and MG will meet again on Tuesday evening at HL’s house to review and finalize the policy for presentation to the September GMM.
Discussion of Board Business
HL expressed disappointment that the board doesn’t seem to have enough time to address issues that are of great concern to her, including youth employment, crime, etc. CP noted that if we can put together a budget, learn to operate by Roberts Rules of Order, and create financial responsibility, the neighborhood will be able to begin working on these more important issues. Unless this administrative work is done, the organization will stall out completely.
Additional Board Meeting
MG proposed an additional board meeting 3-5 days after the GMM for board directors to review the “to do list” and schedule whatever meetings, projects need to be completed.
New Board Directors
Discussed potential candidates for board directors.
Mark Welna
Rose Pluvois
Stephanie Allen
Daco Abdi
Aden Awil
Latisce Williams
Amy Pass
Jenny Gonsior
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:52 pm.
Respectfully submitted by Mary Gonsior, Secretary
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
EPIC BOARD MEETING
September 3, 2005
2435 Bloomington Ave. S.
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Rosie Cruz (11:10 am.)
Directors not Present: Cynthia Aquirre
Meeting was called to order at 10:17 by CP. Agenda was distributed. MG was designated as recording secretary.
QUORUM
Andy and Albin have resigned; Quorum was established (4 of 6 directors present.)
Crime Concerns
Discussion of widespread prostitution and dealing along 25th Street and Cedar Park.
AGENDA
The agenda was approved with the addition of property announcements.
MINUTES
The minutes from the July 2, 2005 EBM were approved with the following correction:
Pg. 3, Garden Policy: Response to Corrie Zoll’s email, “AD and CA could find no active gardeners (2005) who…”
ANNOUNCEMENTS
Operation Clean Sweep
This is a clean up the neighborhood day where the city sends out trucks and picks up garbage. It is a very large event planned for October and EPIC’s responsibility will be to organize the community. Food will be offered at several locations. Residents will be able to put out large items to be picked up. A flyer will be available after the date is established next week.
Union Jobs at Sears Hotel
There will be about 80 jobs available. These will be entry level union jobs with training provided. Jobs will be clerical, housekeeping, and maintenance. Jobs are for adults.
Youth Concerns
Discussed concerns about youth employment, health, safety and education. HL will look into creating a resource containing job information for youth. CP will invite Maura Braun to EPIC meeting to share about how they put the resources together for the community center for Harrison Neighborhood.
BUSINESS
East Phillips Commons Project
29th and Bloomington, just south of the new apartment building. Lake Street businesses are very concerned about the lack of parking during the construction period. If the land is sold, the neighborhood has no say in whether the parking lot would be permanent. There is a series of owners who own pieces, and the City owns a big chunk of the property. CP will meet with owners who want to put in a large parking lot to provide parking for the businesses on Lake Street and report back.
Motion (LL, MG)
Motion for EPIC to support the temporary leasing for construction of a temporary parking lot secured with gates, camera and lights, but that the City retain public ownership of property for the East Phillips Commons Project. Motion passed.
Lights on Bloomington Avenue
PRG has some money to put pedestrian lighting on the two condominium units planned at 24th and Bloomington Avenue. Could we ask Welna’s to do the same? EPIC may have some money for additional pedestrian lighting elsewhere on Bloomington Avenue.
LL and RB drove around the neighborhood and collected a list of two dozen lighting concerns. You can go online at HYPERLINK "http://www.xcel.com" www.xcel.com to report these lights out. LL reported 15 lights out or intermittent lights out. There should be a response within two weeks. RB took note of three particularly dark areas (he has funding to remediate these problem areas.) There is almost no lighting in the alley on Cedar between E. 26th Street and Ogema. This is a stretch of about two blocks.
Xcel Energy reported that it costs about $6-8 per month to install your own security lighting. Neighbors could get together to put additional lighting in streets and alleys. EPIC should report this to the City Council and Public Works.
Parking on 24th Street
CP is calling Dean Zimmerman’s office to try to get the No Parking signs removed on 24th Street.
Budget for 501(c)(3) Application
The CDBG budget was approved with the following corrections:
Item number 3 – deleted “Child care expenses.”
Item number 5 – deleted the entire item.
Remove Andy and Albin from list of directors.
Change the amount for Annual meeting, entertainment, hall rental from $1000 to $750.
Change the amount for Additional admin. expenses…from $500 to $750.
General Liability Insurance
CP reported that she had determined that the $1,000 is for general liability insurance. This is required since we are holding public meetings. Payment is approved.
Reimbursements
LL submitted receipts for reimbursement of expenses for the annual meeting last March. Payment to LL in the amount of $268.07 was approved.
Financial Policies
MG and CP prepared proposed financial policies to be submitted in conjunction with our 501(c)(3) application. The proposed financial policy is a blending of the existing EPIC financial policies and samples that were provided by Robert Thompson from NRP. In addition, “procedures” were deleted from the policy – so that the policy includes general statements describing “what” EPIC does with money. These policies should be general enough so that they do not require frequent changes. In addition, the policies need to be approved by the general membership.
Specific procedures stating “how” EPIC manages money, including step by step descriptions of performing financial tasks will be adopted by the board and are included in the 501(C)(3) application.
CP, HL and MG will meet again on Tuesday evening at HL’s house to review and finalize the policy for presentation to the September GMM.
Discussion of Board Business
HL expressed disappointment that the board doesn’t seem to have enough time to address issues that are of great concern to her, including youth employment, crime, etc. CP noted that if we can put together a budget, learn to operate by Roberts Rules of Order, and create financial responsibility, the neighborhood will be able to begin working on these more important issues. Unless this administrative work is done, the organization will stall out completely.
Additional Board Meeting
MG proposed an additional board meeting 3-5 days after the GMM for board directors to review the “to do list” and schedule whatever meetings, projects need to be completed.
New Board Directors
Discussed potential candidates for board directors.
Mark Welna
Rose Pluvois
Stephanie Allen
Daco Abdi
Aden Awil
Latisce Williams
Amy Pass
Jenny Gonsior
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:52 pm.
Respectfully submitted by Mary Gonsior, Secretary
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
EPIC BOARD MEETING
September 3, 2005
2435 Bloomington Ave. S.
Thursday, August 11, 2005
Epic General Membership Meeting - August e2005
PRESENT
Directors Present: Carol Pass, Andy Engebretson, Albin Dittli, Linda Leonard, Mary Gonsior, Cynthia Aguirre
Members Present: Ryan Brueske, Brad Pass, Margaret Kirkpatrick, Stephanie Allen, Amy Pass, Marcelino Reyes, Alfonso Cruz, Sherzad Kordian, Aden Awil, Karen Clark
Directors not Present: Earl Simms, Hannah Lieder, Rosie Cruz
Guests Present: Kathy Wetzel Mastel (PRG), Gary Schiff
Meeting was called to order at 6:40 by CP. AD chaired the meeting. Agenda was distributed. Minutes from the last two EBM were distributed.
AGENDA
Motion (RB, MG)
Motion to approve agenda with correction to “Review of Minutes from July, ‘05.” Motion passed.
MINUTES
The minutes from the June 9, 2005 GMM and July 14, 2005 GMM were passed with the following corrections:
June, pg. 4, first paragraph: “BP reported that the EPC 17th Ave. Garden is owned by the GI…”
July, pg. 2, 501(c)(3): “CP will begin with the 2005 budget.”
July, pg. 2, Block Club Meeting and Crime Patrol: “…picnic with kickball and visiting.”
July, pg. 4, Strategic Planning, last paragraph: “…Jordan may be the only…” and “…neighborhoods with parks that …”
ANNOUNCEMENTS
Housing
RB reported that the 29th and Cedar Condo development has broken ground and is almost completely excavated. The 28th and Cedar project is due to break ground imminently.
Lake Minnetonka Fishing
LL reported that a group from Minnetonka has invited E. Phillips residents to bring kids out for fishing this Sunday (8/14/05) A similar event was held last weekend.
18th Avenue Block Club
BP reported that the block club welcomes any E. Phillips resident to join the block club on Friday evenings at 5:30 pm. They are looking for vacant properties, although their priority is to develop properties the City already owns. Residents may call Edie Oates, and city council members, and candidates for city council.
CPED
CPED’s longstanding housing rehab program has recently been expanded to include new housing. CPED is looking for vacant properties.
Motion (CP, MG)
EPIC will write a letter in support of the City through the HOWE program, acquire and evaluate problem properties for rehab or new construction, in particular the house at 2447 16th Ave.
Director Resignations
AE announced that he is moving out of E. Phillips next week and is, therefore, required to resign from the EPIC board. Andy expressed appreciation for fellow board members encouragement and support. He encouraged everyone to focus on working together for common goals in the future. AD announced that he will be moving out of E. Phillips before the next GMM and would also need to resign at that time.
REPORTS
July Action Items
501(c)(3)
The process on our application prepared by former EPIC directors took one year. Since we have to re-apply using a new application form, and because the IRS doesn’t understand much about NRP, CP acquired a copy of the application paperwork completed by Midtown Phillips and is using these materials as a guide for completing the new application.
CDGB Funding
CP asked CA, HL and MG to review the current EPIC Finance policies and propose revisions. EPIC no longer has an Executive Director or other staff. In addition, EPIC’s budget will be much smaller for 2005.
Insurance Refund
The insurance refund has been deposited into the checking account.
Insurance Payment
CP is reviewing the insurance policy with the insurer to determine that the current policy is appropriate for EPIC at this time.
Community Garden
The board must designate one additional EPIC director to the Garden Committee. (Still pending.)
The board has designated CA as the “official” liaison to the GI and EPIC has notified GI staff.
NRP Funds
Look into the reduction in NRP funds over the past two years to determine how much loss is the result of changes in Minneapolis tax revenue decisions. Consider how to respond. (Ongoing.)
Parking on 24th Street
Letter of support for the Franklin Townhome Association supporting additional parking on 24th Street was written. Need to follow up.
Community Center
LL will report on this later in the meeting.
Weed & Seed Meeting
CP reported that the speaker at the last meeting was Don Harris, who heads up the internal review of the performance of police officers. The meeting addressed how important the review process is in obtaining evidence and there is a need for a strong evidence gathering ability on the civilian review board.
Liga Hispana de Biesbol.
MR reported that the league held an all-star day at Parade Stadium, rented from the Minneapolis Park and Recreation Board. The event was a great family gathering and a good time was had. The league is growing and more teams are expected to join the league next year. MR expressed appreciation for all the help the league received from the community, the park board and other organizations that contributed to the success of the league.
Franklin Station Condominiums
KWM reported on the progress of the VIP project, Phase II. PRG is a nonprofit community director whose mission is to create affordable housing and strengthen neighborhoods and communities. PRG has been involved with planning the VIP project for the past 7-8 years. Phase II encompasses the south corners of 24th and Bloomington. On the E. Phillips side, the building is four stories and is designed to look like small-scale commercial retail on the first floor, but actually contains parking. The three floors above contain 24 owner-occupied, 2-3 bedroom condos, with similar affordability as the town homes. 20% are affordable to households earning less than 50% of median income and 20% to households earning less than 80% of median income. The Midtown building will have three stories; ground floor parking and the two floors above contain 12 owner-occupied, 1-2 bedroom condos. Partners on affordable units are Twin Cities Habitat and City of Lakes Community Land Trust. All Fundraising is complete except for $200,000 grant application to the State for additional affordability. The decision is expected in October. Projected Schedule:
September: PRG will submit site plan and zoning application and requests a letter of support from EPIC.
October: Gather marketing material.
November: Begin marketing of 36 units; must pre-sell 12 units.
January: Architect to prepare detailed plans for public bidding.
May: Begin construction.
KWM reported that the Midtown building meets R4 zoning. GS noted that zoning categories vary depending on the area of the project. Even though the project will be zoned R5, the plan does not maximize the density to the limit permitted by R5. KWM reported that Phase II environmental studies report that the site is “clean.” KWM requested a general letter of support for zoning variances and other regulatory approvals PRG may need to complete this phase of the project.
Motion (BP, LL)
EPIC write a letter enthusiastically supporting zoning and other city approvals requested, as needed for the Phase II Franklin Station Condo project. Motion passed.
Gang Prevention
GS is working with a new gang prevention program run by Mike Dale. The program is the best run in Minneapolis and works primarily with new immigrants from Latin America and Mexico. Mike works out of Holy Rosary, helping to build ties to community. CLUES and other youth programs with social services are working together to map our how to come up with a program to reach out to youth before they get in trouble. The City has NO plan or program for gang prevention, although the Park Board has youth services. GS is working with Hennepin County Youth Services to develop a culturally enriched program aimed at gang prevention.
Residents shared crime concerns with GS. Fighting gangs include Suppression (Police,) Prevention (very little,) and Intervention (almost none.)
DIAL 3-1-1.
This is a new city service; a non-emergency question line available 18 hours a day, beginning January 2006. (Library hours, snow emergency, graffiti, etc.) The line will be staffed by highly-trained, experienced operators.
Environmental Challenges and Possible Solutions in East Phillips
KC reported that arsenic is a poison; no amount is good for you and 10-12 parts per million (ppm) is considered “normal.” Many of our yards have a lot more than that. The arsenic in E. Phillips was caused by storage of a pesticide during the 40’s, 50’s and 60’s. The pesticides were allowed to sit and blow all over the neighborhood and seep into the ground. The liquid underground arsenic is moving toward the Mississippi River. The primary risk to residents is those yards where arsenic is present. We are getting mixed messages about the arsenic. EPA did a lot of testing; initially this testing was random. Now we know that every yard will be tested. EPA thinks it is okay to leave yards alone containing 95 ppm of arsenic - nine times higher than what is considered “normal.” This decision is based solely on the cost of cleanup.
The WEI has applied to a Foundation for funding to conduct a medical survey in E. Phillips and several close neighborhoods to discover whether there are patterns of health problems. Arsenic is known to be associated with a long list of health problems. An intern from the GI is investigating the history of the arsenic tests.
Resources for Testing: EPA said they might consider paying for personally collected soil samples, provided they were collected carefully, according to their established standards.
Motion (CP, LL)
EPIC will write a letter of support for the continued work of WEI on public health tracking, environmental justice investigations and surveys with regard to the arsenic cleanup. Motion passed.
Survey
LL reported that the survey was reviewed by a couple of groups. The general advice is to get different types of information from different audiences, using different tools, for example, focus groups. The present survey would be primarily useful for college-educated groups. A completely different tool would be useful with youth. The sample surveys conducted gave surprising results. LL asked that the Board be permitted to continue working on the survey.
New Policies and Procedures
CP distributed copies of the new policies and procedures that have been passed at previous GMM meetings.
Treasurer’s Report
CP reported that MG, HL and CA will work on financial procedures so EPIC can access CDBG funds. The balance in the checking account is $2,575.06. MG proposed that the Treasurer’s report be moved up to the front of the Agenda for future GMM meetings.
Community Garden
CA reported that the EPC 17th Ave. Garden Committee met and received the treasurer’s report from last year. At the last garden meeting, the Garden Group passed the garden agreement, elected CA as interim “liaison” and treasurer for the garden, reinstated and clarified policies regarding the steering committee. The next meeting will be at 10 AM on Saturday, Sept. 10. The EPIC board needs to appoint a second director to the garden committee.
Community Center, Report on Training Meeting
LL reported that Jay Clark and others suggested that EPIC actually hold one of their meetings at a neighboring community center. LL asked if residents would be interesting in touring some of these community centers. KC reported that the legislature has already passed a bill supporting the Park Board to spend money to plan a community center for East Phillips. The Board will take up LL suggestions at a future board meeting.
Motion (KC, MG)
EPIC send a group of individuals to go talk to the Park Board and ask them to put this back on their 2006 legislative agenda.
NEW BUSINESS
Block Club Meeting and Crime Patrol
LL would like someone to with her on a night-time patrol to report “lights-out.” BP reported that you must tell Xcel Energy whether the pole is wood or metal, and the nearest address.
BP reported that the crime situation on the 25th Street corridor is getting worse. The 18th Avenue picnic at 5:30 on Friday evenings has not been well attended lately, and residents are encouraged to attend. Keep calling 9-1-1.
KC encouraged residents to call the Mayor and request that the City replace E. Phillips police officers when the new officers are available (rather than sending them all to the North side.)
CLIC Capital Long Range Improvement Committee
CLIC has received another request for an asphalt and/or hot-mix storage facility. The two locations presently being proposed are 26th and Longfellow and 26th and Hiawatha. CPED and the City should get together with the community to determine what the best use is for this 10-acre property.
The meeting was adjourned at 9:10 pm.
Respectfully submitted by Mary Gonsior, Secretary
ABBREVIATIONSCDBG = Community Development Block Grant
CLIC = Capital Long Range Improvement Committee
CPED = Community Planning & Economic Development
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
MPR = Minnesota Public Radio
NNO = National Night Out
NRP = Neighborhood Revitalization Program
PRG = Powderhorn Residents Group
WEI = Women’s Environmental Institute
EPIC GENERAL MEMBERSHIP MEETING
August 11, 2005 (DRAFT)
Holy Rosary Church
Directors Present: Carol Pass, Andy Engebretson, Albin Dittli, Linda Leonard, Mary Gonsior, Cynthia Aguirre
Members Present: Ryan Brueske, Brad Pass, Margaret Kirkpatrick, Stephanie Allen, Amy Pass, Marcelino Reyes, Alfonso Cruz, Sherzad Kordian, Aden Awil, Karen Clark
Directors not Present: Earl Simms, Hannah Lieder, Rosie Cruz
Guests Present: Kathy Wetzel Mastel (PRG), Gary Schiff
Meeting was called to order at 6:40 by CP. AD chaired the meeting. Agenda was distributed. Minutes from the last two EBM were distributed.
AGENDA
Motion (RB, MG)
Motion to approve agenda with correction to “Review of Minutes from July, ‘05.” Motion passed.
MINUTES
The minutes from the June 9, 2005 GMM and July 14, 2005 GMM were passed with the following corrections:
June, pg. 4, first paragraph: “BP reported that the EPC 17th Ave. Garden is owned by the GI…”
July, pg. 2, 501(c)(3): “CP will begin with the 2005 budget.”
July, pg. 2, Block Club Meeting and Crime Patrol: “…picnic with kickball and visiting.”
July, pg. 4, Strategic Planning, last paragraph: “…Jordan may be the only…” and “…neighborhoods with parks that …”
ANNOUNCEMENTS
Housing
RB reported that the 29th and Cedar Condo development has broken ground and is almost completely excavated. The 28th and Cedar project is due to break ground imminently.
Lake Minnetonka Fishing
LL reported that a group from Minnetonka has invited E. Phillips residents to bring kids out for fishing this Sunday (8/14/05) A similar event was held last weekend.
18th Avenue Block Club
BP reported that the block club welcomes any E. Phillips resident to join the block club on Friday evenings at 5:30 pm. They are looking for vacant properties, although their priority is to develop properties the City already owns. Residents may call Edie Oates, and city council members, and candidates for city council.
CPED
CPED’s longstanding housing rehab program has recently been expanded to include new housing. CPED is looking for vacant properties.
Motion (CP, MG)
EPIC will write a letter in support of the City through the HOWE program, acquire and evaluate problem properties for rehab or new construction, in particular the house at 2447 16th Ave.
Director Resignations
AE announced that he is moving out of E. Phillips next week and is, therefore, required to resign from the EPIC board. Andy expressed appreciation for fellow board members encouragement and support. He encouraged everyone to focus on working together for common goals in the future. AD announced that he will be moving out of E. Phillips before the next GMM and would also need to resign at that time.
REPORTS
July Action Items
501(c)(3)
The process on our application prepared by former EPIC directors took one year. Since we have to re-apply using a new application form, and because the IRS doesn’t understand much about NRP, CP acquired a copy of the application paperwork completed by Midtown Phillips and is using these materials as a guide for completing the new application.
CDGB Funding
CP asked CA, HL and MG to review the current EPIC Finance policies and propose revisions. EPIC no longer has an Executive Director or other staff. In addition, EPIC’s budget will be much smaller for 2005.
Insurance Refund
The insurance refund has been deposited into the checking account.
Insurance Payment
CP is reviewing the insurance policy with the insurer to determine that the current policy is appropriate for EPIC at this time.
Community Garden
The board must designate one additional EPIC director to the Garden Committee. (Still pending.)
The board has designated CA as the “official” liaison to the GI and EPIC has notified GI staff.
NRP Funds
Look into the reduction in NRP funds over the past two years to determine how much loss is the result of changes in Minneapolis tax revenue decisions. Consider how to respond. (Ongoing.)
Parking on 24th Street
Letter of support for the Franklin Townhome Association supporting additional parking on 24th Street was written. Need to follow up.
Community Center
LL will report on this later in the meeting.
Weed & Seed Meeting
CP reported that the speaker at the last meeting was Don Harris, who heads up the internal review of the performance of police officers. The meeting addressed how important the review process is in obtaining evidence and there is a need for a strong evidence gathering ability on the civilian review board.
Liga Hispana de Biesbol.
MR reported that the league held an all-star day at Parade Stadium, rented from the Minneapolis Park and Recreation Board. The event was a great family gathering and a good time was had. The league is growing and more teams are expected to join the league next year. MR expressed appreciation for all the help the league received from the community, the park board and other organizations that contributed to the success of the league.
Franklin Station Condominiums
KWM reported on the progress of the VIP project, Phase II. PRG is a nonprofit community director whose mission is to create affordable housing and strengthen neighborhoods and communities. PRG has been involved with planning the VIP project for the past 7-8 years. Phase II encompasses the south corners of 24th and Bloomington. On the E. Phillips side, the building is four stories and is designed to look like small-scale commercial retail on the first floor, but actually contains parking. The three floors above contain 24 owner-occupied, 2-3 bedroom condos, with similar affordability as the town homes. 20% are affordable to households earning less than 50% of median income and 20% to households earning less than 80% of median income. The Midtown building will have three stories; ground floor parking and the two floors above contain 12 owner-occupied, 1-2 bedroom condos. Partners on affordable units are Twin Cities Habitat and City of Lakes Community Land Trust. All Fundraising is complete except for $200,000 grant application to the State for additional affordability. The decision is expected in October. Projected Schedule:
September: PRG will submit site plan and zoning application and requests a letter of support from EPIC.
October: Gather marketing material.
November: Begin marketing of 36 units; must pre-sell 12 units.
January: Architect to prepare detailed plans for public bidding.
May: Begin construction.
KWM reported that the Midtown building meets R4 zoning. GS noted that zoning categories vary depending on the area of the project. Even though the project will be zoned R5, the plan does not maximize the density to the limit permitted by R5. KWM reported that Phase II environmental studies report that the site is “clean.” KWM requested a general letter of support for zoning variances and other regulatory approvals PRG may need to complete this phase of the project.
Motion (BP, LL)
EPIC write a letter enthusiastically supporting zoning and other city approvals requested, as needed for the Phase II Franklin Station Condo project. Motion passed.
Gang Prevention
GS is working with a new gang prevention program run by Mike Dale. The program is the best run in Minneapolis and works primarily with new immigrants from Latin America and Mexico. Mike works out of Holy Rosary, helping to build ties to community. CLUES and other youth programs with social services are working together to map our how to come up with a program to reach out to youth before they get in trouble. The City has NO plan or program for gang prevention, although the Park Board has youth services. GS is working with Hennepin County Youth Services to develop a culturally enriched program aimed at gang prevention.
Residents shared crime concerns with GS. Fighting gangs include Suppression (Police,) Prevention (very little,) and Intervention (almost none.)
DIAL 3-1-1.
This is a new city service; a non-emergency question line available 18 hours a day, beginning January 2006. (Library hours, snow emergency, graffiti, etc.) The line will be staffed by highly-trained, experienced operators.
Environmental Challenges and Possible Solutions in East Phillips
KC reported that arsenic is a poison; no amount is good for you and 10-12 parts per million (ppm) is considered “normal.” Many of our yards have a lot more than that. The arsenic in E. Phillips was caused by storage of a pesticide during the 40’s, 50’s and 60’s. The pesticides were allowed to sit and blow all over the neighborhood and seep into the ground. The liquid underground arsenic is moving toward the Mississippi River. The primary risk to residents is those yards where arsenic is present. We are getting mixed messages about the arsenic. EPA did a lot of testing; initially this testing was random. Now we know that every yard will be tested. EPA thinks it is okay to leave yards alone containing 95 ppm of arsenic - nine times higher than what is considered “normal.” This decision is based solely on the cost of cleanup.
The WEI has applied to a Foundation for funding to conduct a medical survey in E. Phillips and several close neighborhoods to discover whether there are patterns of health problems. Arsenic is known to be associated with a long list of health problems. An intern from the GI is investigating the history of the arsenic tests.
Resources for Testing: EPA said they might consider paying for personally collected soil samples, provided they were collected carefully, according to their established standards.
Motion (CP, LL)
EPIC will write a letter of support for the continued work of WEI on public health tracking, environmental justice investigations and surveys with regard to the arsenic cleanup. Motion passed.
Survey
LL reported that the survey was reviewed by a couple of groups. The general advice is to get different types of information from different audiences, using different tools, for example, focus groups. The present survey would be primarily useful for college-educated groups. A completely different tool would be useful with youth. The sample surveys conducted gave surprising results. LL asked that the Board be permitted to continue working on the survey.
New Policies and Procedures
CP distributed copies of the new policies and procedures that have been passed at previous GMM meetings.
Treasurer’s Report
CP reported that MG, HL and CA will work on financial procedures so EPIC can access CDBG funds. The balance in the checking account is $2,575.06. MG proposed that the Treasurer’s report be moved up to the front of the Agenda for future GMM meetings.
Community Garden
CA reported that the EPC 17th Ave. Garden Committee met and received the treasurer’s report from last year. At the last garden meeting, the Garden Group passed the garden agreement, elected CA as interim “liaison” and treasurer for the garden, reinstated and clarified policies regarding the steering committee. The next meeting will be at 10 AM on Saturday, Sept. 10. The EPIC board needs to appoint a second director to the garden committee.
Community Center, Report on Training Meeting
LL reported that Jay Clark and others suggested that EPIC actually hold one of their meetings at a neighboring community center. LL asked if residents would be interesting in touring some of these community centers. KC reported that the legislature has already passed a bill supporting the Park Board to spend money to plan a community center for East Phillips. The Board will take up LL suggestions at a future board meeting.
Motion (KC, MG)
EPIC send a group of individuals to go talk to the Park Board and ask them to put this back on their 2006 legislative agenda.
NEW BUSINESS
Block Club Meeting and Crime Patrol
LL would like someone to with her on a night-time patrol to report “lights-out.” BP reported that you must tell Xcel Energy whether the pole is wood or metal, and the nearest address.
BP reported that the crime situation on the 25th Street corridor is getting worse. The 18th Avenue picnic at 5:30 on Friday evenings has not been well attended lately, and residents are encouraged to attend. Keep calling 9-1-1.
KC encouraged residents to call the Mayor and request that the City replace E. Phillips police officers when the new officers are available (rather than sending them all to the North side.)
CLIC Capital Long Range Improvement Committee
CLIC has received another request for an asphalt and/or hot-mix storage facility. The two locations presently being proposed are 26th and Longfellow and 26th and Hiawatha. CPED and the City should get together with the community to determine what the best use is for this 10-acre property.
The meeting was adjourned at 9:10 pm.
Respectfully submitted by Mary Gonsior, Secretary
ABBREVIATIONSCDBG = Community Development Block Grant
CLIC = Capital Long Range Improvement Committee
CPED = Community Planning & Economic Development
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
MPR = Minnesota Public Radio
NNO = National Night Out
NRP = Neighborhood Revitalization Program
PRG = Powderhorn Residents Group
WEI = Women’s Environmental Institute
EPIC GENERAL MEMBERSHIP MEETING
August 11, 2005 (DRAFT)
Holy Rosary Church
Wednesday, July 20, 2005
EPIC Membership Meeting - July 2005
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
PRESENT
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD), Cynthia Aquirre (CA)
Directors not Present: Andy Engebretson (out of town), Rosie Cruz (out of town) and Earl Sims (unknown reason)
Observers: Laverne Turner (LT) was present during discussion of first item.
Meeting was called to order at 10:15 by CP. Agenda was distributed. MG was designated as recording secretary. Quorum was established (6 directors present.)
Announcements
MG reported that she hasn’t completed the draft letter to introduce board Directors to community organizations.
Minutes
The minutes from the last Board Meeting (6/18/2005) were not completed yet.
Agenda
The agenda was approved with the following changes: Response to Robert Thompson’s email (added.) Issues surrounding the letters Lynn handed out (moved to top of the agenda.) Garden Policy item (moved to #2 on agenda.)
NEW BUSINESS
Issues surrounding the letters in Lynne Mayo’s handout at the June GMM
HL asked why we were addressing these issues again when we already discussed this and made policies about this. CP responded that we need to request a response from NRP (Robert Miller,) apologizing for telling community members that the process that was followed by the community from the October GMM until the Annual Meeting in 2005 was “illegal” and to address other related gossip and hearsay that is being spread through the EPIC community and other neighborhoods.
CP proposed requesting a 2-3 hour meeting with Robert Miller to present the legitimacy of the process followed by the community. (Robert Miller has already agreed to grant such a request.) At this meeting, CP will present all the minutes from all the meetings from October 2004 through the Annual Meeting, EPIC Bylaws, letters from the community, letters from attorneys, etc. EPIC will formally request that NRP correct the misunderstandings and rumors that abound regarding the following four points.
Robert Miller and Barb Lickness need to apologize for telling community members and the former Board Directors that the process followed by the community between the October 2004 GMM and the 2005 Annual Meeting was not legitimate and was not legal. Both need to confirm that they conducted no investigation of the claims made by the former Board Directors regarding their accusations against community members.
Robert Miller and Barb Lickness need to confirm that they released information to the public regarding accusations towards community members that EPIC staffer, Rebekah Cross, was abused and confirm that her claim of harassment, and/or hostile work environment was never established. Both need to apologize to the community for releasing information about Rebekah’s claim to the public, and confirm that the information was hearsay only and that NRP made no investigation regarding Rebekah’s claim.
Robert Miller needs to confirm that the MN Legislature requires neighborhoods to spend 52% of NRP Phase I funds on housing. In addition, because POP wrote only 18% in the original plan, he needs to confirm that it was responsible for EPIC to spend as much remaining NRP funds as possible on housing.
Robert Miller needs to confirm that all neighborhoods will be required to spend 70% of Phase II NRP funds on housing and that NRP won’t even consider plans spending less than 70% on housing.
Motion (MG, LL)
CP will meet with Robert Miller as soon as possible and present the aforementioned information. EPIC will request (in writing) that the four points listed above be addressed publicly, in writing, by Robert Miller and Barb Lickness. If EPIC does not receive a satisfactory response by August 1, 2005, EPIC will file a grievance against NRP. Motion passed.
Garden Policy: Response to Corrie Zoll’s email.
A group of gardeners asked the EPIC Board to resolve concerns brought about by discovery of an advertisement for “A Composter in Every Back Yard” youth composting and waste awareness program. Responding to EPIC’s inquiry, Corrie Zoll of the Green Institute (GI,) responded by email. Corrie referenced a Use Agreement between GI and the East Phillips 17th Avenue Community Garden dated August 9, 2004 that was signed by Christine Rangen, Daniel Thomas, Lynne Mayo, Judith Schwartzbacker and Aden Awil. Corrie worked with Lynne Mayo to secure a grant from the Solid Waste Management Coordinating Board (SWMCB) in 2004 because he understood that “Lynne Mayo is the representative appointed by [the East Phillips 17th Avenue Community Garden Steering Committee] to represent the East Phillips 17th Avenue Community Garden.”
CP drafted a response to Corrie Zoll’s email concerning the following points.
The committee called EPC 17th Ave. Garden Committee is the same committee known as East Phillips 17th Avenue Community Garden Steering Committee. The name was abbreviated for convenience.
According to GI and EPIC records, the garden steering committee is to be composed of two EPIC Board Directors, two active gardeners and one at-large individual from EPIC neighborhood (approved by both groups.)
EPIC has never appointed a “representative” from the steering committee to the GI. Instead, our relationship with GI is governed by the motions of an official garden committee with oversight from EPIC, with decisions conveyed to the GI in the form of motions.
EPIC has determined that the signers of the August 9, 2004 “Use Agreement” do not meet the criteria for the official “garden committee,” having no EPIC Directors present on the committee. In addition, the “Use Agreement” was not signed by an EPIC Director.
A garden steering committee was not formed in the spring of 2004 due to remediation issues in the garden.
AD and CA (EPIC Directors and active gardeners in 2005) attempted to investigate the 2004 “Use Agreement” by a “garden steering committee.” They requested documentation from Lynne Mayo who failed to provide any records.
There are no sign-in sheets of meetings, minutes, or financial records of dues/expenses for the garden in 2004. There are no records of any process followed to select a steering committee, sign the “Use Agreement” or designate Lynne Mayo as an official “representative” of the committee.
Irrespective of providing a monthly garden report to EPIC since last September, Lynne Mayo never reported to the garden group or EPIC that she submitted a proposal for the “A Composter in Every Back Yard” program, or that she received a grant from SWMCB. Nor did she report to the garden group or EPIC that the GI agreed to act as fiscal agent for the EPC 17th Ave. Garden Committee.
AD and CA could find no active gardeners (2005) who had been informed of or invited to participate in the “A Composter in Every Back Yard” program prior to public advertisement in June 2005.
The “A Composter in Every Back Yard” program represents a departure from the EPIC policy describing the beneficiaries of the garden, namely the residents of East Phillips neighborhood. The program advertisement is addressed to all Minneapolis students, college students and parents.
EPIC’s has additional concerns about the program including safety and liability issues, community notification, financial oversight and program evaluation.
By providing fiscal agency to this unrecognized garden committee, the GI has endangered the credibility, reputation and financial future of the 17th Avenue Community Garden, EPC 17th Ave. Garden Committee, EPIC and itself.
Motion (LL, AD)
Send the draft letter to committee to be reworked into a shorter version, if possible. Submit the final draft to CA and HL before sending to GI. Motion passed.
Garden Policy: Proposal for Garden Agreement and Proposal for Garden Policies
CA reported that the 2005 garden steering committee is not functional. The current committee has an even number of representatives: three gardeners and one EPIC rep. CA will propose that the next garden group meeting elect a new, expanded steering committee and adopt garden policies. AD has prepared a set of policies governing operation of the garden that will be submitted to the garden committee for adoption at their next meeting (in the garden at 10 AM on Saturday, July 9, 2005.) The proposal was written by several members of the garden group. In addition, AD prepared a Garden Use Agreement that adheres to the requirements of the GI. Both of these documents were designed to clarify the operations of the garden, the steering committee, the relationship to GI and to ensure that EPIC is informed about and participates in the operations and decisions made regarding the garden. These proposals will be presented for adoption by the garden group on Saturday. Anyone with comments or suggestions should submit them to AD before next Saturday.
Garden Policy: “A Composter in Every Back Yard” program
17th Avenue Garden members requested that EPIC respond to the program that Lynne Mayo advertised in the garden. HL asked if we could discuss next steps as they relate to requesting a response from Lynne Mayo and Corrie Zoll. CP recommended that we wait until we find out how those individuals respond to correspondence already sent to them. LL pointed out that EPIC is not responsible for the money that was acquired by Lynne, instead, EPIC can act as a fact-finding committee. The gardeners may choose to remove Lynne Mayo from leadership in the garden group. CP disagreed about EPIC’s liability regarding the grant and program, since it affects the credibility of EPIC and possible liability. CP reported that a letter was sent to SWMCB Waste Management Coordinating Board but no response has been received to date. HL pointed out that CA is the official representative of EPIC to the garden steering committee and recommended that CA be a point person for reporting on the progress of these issues.
Garden Report
A garden report will be placed on the agenda for the July GMM to report on the “A Composter in Every Back Yard” youth composting and waste awareness program and on the results of the July 9th garden meeting including any policies or other business that result from that meeting.
Announcements
The Twin Cities Training Program for Neighborhood Organizers is offering in-depth training for neighborhood volunteers. The training will take place once a week on Wednesdays for two hours for five weeks. The first meeting will be on Wednesday, July 13, 7:00 PM at racket Park, 2728 39th Ave. S. in Minneapolis.
501(c)(3) Application
Everything is completed with the exception of the budget. CP reported that the budget cannot be completed until we review four previous years of financial statements.
Carol, everyone was talking at once here… please add any relevant facts that are missing about the budget. There was something about Charlie Ravine and David Rubidor – couldn’t hear it on the tape.
Filing 2004 990 Annual Return
CP believes that we don’t need to file a 990 for 2004. This appears to be the responsibility of PPNA, as the fiscal agent for EPIC in 2004. EPIC appears as a line item in the PPNA budget.
Treasurer’s Report
The old checking account is closed and a new account has been opened. AE still needs to be added as a signer on the account. The current balance is $2,175.06. Checks have been ordered.
CP asked Bob Cooper about the CDBG funds. Cooper said that we can use the funds once we have confirmed to him that EPIC financial policies are in compliance with NRP financial policies. CP requested a copy of the NRP financial policies from Robert Thompson.
CP will give the insurance refund to CA for deposit.
Motion (MG, LL)
Motion to extend EPIC’s liability insurance using the insurance refund. Motion passed.
Community Survey
The revisions made by the Board at the previous meeting have been incorporated into the survey. The survey committee will continue to work out how to conduct the survey.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:06 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
July 2, 2005 FINAL
2435 Bloomington Ave. S.
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
PRESENT
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD), Cynthia Aquirre (CA)
Directors not Present: Andy Engebretson (out of town), Rosie Cruz (out of town) and Earl Sims (unknown reason)
Observers: Laverne Turner (LT) was present during discussion of first item.
Meeting was called to order at 10:15 by CP. Agenda was distributed. MG was designated as recording secretary. Quorum was established (6 directors present.)
Announcements
MG reported that she hasn’t completed the draft letter to introduce board Directors to community organizations.
Minutes
The minutes from the last Board Meeting (6/18/2005) were not completed yet.
Agenda
The agenda was approved with the following changes: Response to Robert Thompson’s email (added.) Issues surrounding the letters Lynn handed out (moved to top of the agenda.) Garden Policy item (moved to #2 on agenda.)
NEW BUSINESS
Issues surrounding the letters in Lynne Mayo’s handout at the June GMM
HL asked why we were addressing these issues again when we already discussed this and made policies about this. CP responded that we need to request a response from NRP (Robert Miller,) apologizing for telling community members that the process that was followed by the community from the October GMM until the Annual Meeting in 2005 was “illegal” and to address other related gossip and hearsay that is being spread through the EPIC community and other neighborhoods.
CP proposed requesting a 2-3 hour meeting with Robert Miller to present the legitimacy of the process followed by the community. (Robert Miller has already agreed to grant such a request.) At this meeting, CP will present all the minutes from all the meetings from October 2004 through the Annual Meeting, EPIC Bylaws, letters from the community, letters from attorneys, etc. EPIC will formally request that NRP correct the misunderstandings and rumors that abound regarding the following four points.
Robert Miller and Barb Lickness need to apologize for telling community members and the former Board Directors that the process followed by the community between the October 2004 GMM and the 2005 Annual Meeting was not legitimate and was not legal. Both need to confirm that they conducted no investigation of the claims made by the former Board Directors regarding their accusations against community members.
Robert Miller and Barb Lickness need to confirm that they released information to the public regarding accusations towards community members that EPIC staffer, Rebekah Cross, was abused and confirm that her claim of harassment, and/or hostile work environment was never established. Both need to apologize to the community for releasing information about Rebekah’s claim to the public, and confirm that the information was hearsay only and that NRP made no investigation regarding Rebekah’s claim.
Robert Miller needs to confirm that the MN Legislature requires neighborhoods to spend 52% of NRP Phase I funds on housing. In addition, because POP wrote only 18% in the original plan, he needs to confirm that it was responsible for EPIC to spend as much remaining NRP funds as possible on housing.
Robert Miller needs to confirm that all neighborhoods will be required to spend 70% of Phase II NRP funds on housing and that NRP won’t even consider plans spending less than 70% on housing.
Motion (MG, LL)
CP will meet with Robert Miller as soon as possible and present the aforementioned information. EPIC will request (in writing) that the four points listed above be addressed publicly, in writing, by Robert Miller and Barb Lickness. If EPIC does not receive a satisfactory response by August 1, 2005, EPIC will file a grievance against NRP. Motion passed.
Garden Policy: Response to Corrie Zoll’s email.
A group of gardeners asked the EPIC Board to resolve concerns brought about by discovery of an advertisement for “A Composter in Every Back Yard” youth composting and waste awareness program. Responding to EPIC’s inquiry, Corrie Zoll of the Green Institute (GI,) responded by email. Corrie referenced a Use Agreement between GI and the East Phillips 17th Avenue Community Garden dated August 9, 2004 that was signed by Christine Rangen, Daniel Thomas, Lynne Mayo, Judith Schwartzbacker and Aden Awil. Corrie worked with Lynne Mayo to secure a grant from the Solid Waste Management Coordinating Board (SWMCB) in 2004 because he understood that “Lynne Mayo is the representative appointed by [the East Phillips 17th Avenue Community Garden Steering Committee] to represent the East Phillips 17th Avenue Community Garden.”
CP drafted a response to Corrie Zoll’s email concerning the following points.
The committee called EPC 17th Ave. Garden Committee is the same committee known as East Phillips 17th Avenue Community Garden Steering Committee. The name was abbreviated for convenience.
According to GI and EPIC records, the garden steering committee is to be composed of two EPIC Board Directors, two active gardeners and one at-large individual from EPIC neighborhood (approved by both groups.)
EPIC has never appointed a “representative” from the steering committee to the GI. Instead, our relationship with GI is governed by the motions of an official garden committee with oversight from EPIC, with decisions conveyed to the GI in the form of motions.
EPIC has determined that the signers of the August 9, 2004 “Use Agreement” do not meet the criteria for the official “garden committee,” having no EPIC Directors present on the committee. In addition, the “Use Agreement” was not signed by an EPIC Director.
A garden steering committee was not formed in the spring of 2004 due to remediation issues in the garden.
AD and CA (EPIC Directors and active gardeners in 2005) attempted to investigate the 2004 “Use Agreement” by a “garden steering committee.” They requested documentation from Lynne Mayo who failed to provide any records.
There are no sign-in sheets of meetings, minutes, or financial records of dues/expenses for the garden in 2004. There are no records of any process followed to select a steering committee, sign the “Use Agreement” or designate Lynne Mayo as an official “representative” of the committee.
Irrespective of providing a monthly garden report to EPIC since last September, Lynne Mayo never reported to the garden group or EPIC that she submitted a proposal for the “A Composter in Every Back Yard” program, or that she received a grant from SWMCB. Nor did she report to the garden group or EPIC that the GI agreed to act as fiscal agent for the EPC 17th Ave. Garden Committee.
AD and CA could find no active gardeners (2005) who had been informed of or invited to participate in the “A Composter in Every Back Yard” program prior to public advertisement in June 2005.
The “A Composter in Every Back Yard” program represents a departure from the EPIC policy describing the beneficiaries of the garden, namely the residents of East Phillips neighborhood. The program advertisement is addressed to all Minneapolis students, college students and parents.
EPIC’s has additional concerns about the program including safety and liability issues, community notification, financial oversight and program evaluation.
By providing fiscal agency to this unrecognized garden committee, the GI has endangered the credibility, reputation and financial future of the 17th Avenue Community Garden, EPC 17th Ave. Garden Committee, EPIC and itself.
Motion (LL, AD)
Send the draft letter to committee to be reworked into a shorter version, if possible. Submit the final draft to CA and HL before sending to GI. Motion passed.
Garden Policy: Proposal for Garden Agreement and Proposal for Garden Policies
CA reported that the 2005 garden steering committee is not functional. The current committee has an even number of representatives: three gardeners and one EPIC rep. CA will propose that the next garden group meeting elect a new, expanded steering committee and adopt garden policies. AD has prepared a set of policies governing operation of the garden that will be submitted to the garden committee for adoption at their next meeting (in the garden at 10 AM on Saturday, July 9, 2005.) The proposal was written by several members of the garden group. In addition, AD prepared a Garden Use Agreement that adheres to the requirements of the GI. Both of these documents were designed to clarify the operations of the garden, the steering committee, the relationship to GI and to ensure that EPIC is informed about and participates in the operations and decisions made regarding the garden. These proposals will be presented for adoption by the garden group on Saturday. Anyone with comments or suggestions should submit them to AD before next Saturday.
Garden Policy: “A Composter in Every Back Yard” program
17th Avenue Garden members requested that EPIC respond to the program that Lynne Mayo advertised in the garden. HL asked if we could discuss next steps as they relate to requesting a response from Lynne Mayo and Corrie Zoll. CP recommended that we wait until we find out how those individuals respond to correspondence already sent to them. LL pointed out that EPIC is not responsible for the money that was acquired by Lynne, instead, EPIC can act as a fact-finding committee. The gardeners may choose to remove Lynne Mayo from leadership in the garden group. CP disagreed about EPIC’s liability regarding the grant and program, since it affects the credibility of EPIC and possible liability. CP reported that a letter was sent to SWMCB Waste Management Coordinating Board but no response has been received to date. HL pointed out that CA is the official representative of EPIC to the garden steering committee and recommended that CA be a point person for reporting on the progress of these issues.
Garden Report
A garden report will be placed on the agenda for the July GMM to report on the “A Composter in Every Back Yard” youth composting and waste awareness program and on the results of the July 9th garden meeting including any policies or other business that result from that meeting.
Announcements
The Twin Cities Training Program for Neighborhood Organizers is offering in-depth training for neighborhood volunteers. The training will take place once a week on Wednesdays for two hours for five weeks. The first meeting will be on Wednesday, July 13, 7:00 PM at racket Park, 2728 39th Ave. S. in Minneapolis.
501(c)(3) Application
Everything is completed with the exception of the budget. CP reported that the budget cannot be completed until we review four previous years of financial statements.
Carol, everyone was talking at once here… please add any relevant facts that are missing about the budget. There was something about Charlie Ravine and David Rubidor – couldn’t hear it on the tape.
Filing 2004 990 Annual Return
CP believes that we don’t need to file a 990 for 2004. This appears to be the responsibility of PPNA, as the fiscal agent for EPIC in 2004. EPIC appears as a line item in the PPNA budget.
Treasurer’s Report
The old checking account is closed and a new account has been opened. AE still needs to be added as a signer on the account. The current balance is $2,175.06. Checks have been ordered.
CP asked Bob Cooper about the CDBG funds. Cooper said that we can use the funds once we have confirmed to him that EPIC financial policies are in compliance with NRP financial policies. CP requested a copy of the NRP financial policies from Robert Thompson.
CP will give the insurance refund to CA for deposit.
Motion (MG, LL)
Motion to extend EPIC’s liability insurance using the insurance refund. Motion passed.
Community Survey
The revisions made by the Board at the previous meeting have been incorporated into the survey. The survey committee will continue to work out how to conduct the survey.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:06 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
July 2, 2005 FINAL
2435 Bloomington Ave. S.
Thursday, July 14, 2005
Epic General Membership Meeting - July 2005
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
MPR = Minnesota Public Radio
NNO = National Night Out
NRP = Neighborhood Revitalization Program
PRG = Powderhorn Residents Group
PRESENT
Directors Present: Carol Pass, Andy Engebretson, Albin Dittli, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Rosie Cruz
Members Present: Ryan Brueske, Laverne Turner, Rachel Dittli, Brad Pass, Margaret Kirkpatrick, Jane Thomson, Stephanie Allen, Amy Pass, Marcelino Reyes, Alfonso Cruz, Sherzad Kordian
Directors not Present: Earl Simms, Hannah Lieder
Meeting was called to order at 6:40 by CP. AD chaired the meeting. Agenda was distributed. Minutes from the last two EBM were distributed.
AGENDA
Motion
Motion to approve agenda with addition of a Report on Board Director Terms. Motion passed.
MINUTES
The minutes from the June 9, 2005 GMM will be presented at the August GMM.
ANNOUNCEMENTS
Court Watch Committee
The Court Watch Committee will meet on the 2nd Friday of each month, at 10:30 am.
Liga Hispana de Biesbol.
There will be an all-star game on Sunday, July 24. Tony Oliva will be there. 1:00 PM at Parade Stadium. $2.00 adults, kids are free.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
REPORTS
24th & Bloomington Condos
The project includes the equivalent of 35 condominiums on both sides of Bloomington Avenue. This project is part of the VIP development project which was designed to incorporate a strong, secure design to protect the neighborhood. PRG is working on their last request for funding which will support 8 units as part of the community land trust. These condos will be sold to owners at 50-80% of median income. It is unlikely that they will be able to put a commercial space on either side of Bloomington; it is not a viable option. There will be community space in each set of condos. PRG will present an update on the condos at the August GMM.
501(c)(3)
The process on our application is essentially done with the exception of getting two different recommendations regarding the budget portion of the application. David Rubidor recommended to EPIC that we send a new budget through. Charlie Ravine of MAPS recommended to EPIC that we submit the last four years of financial statements. CP will determine whether we must incorporate the last four years financial reports into our 501(c)(3) application, or may we begin with the 2005 budget.
CDGB Funding
EPIC has about $4,000 available for community organizing expenditures but must take steps to access these funds. Robert Cooper recommended that EPIC remove all references to “Executive Director” in our Financial Policies and then these policies should be ready to submit for accessing these funds.
Block Club Meeting and Crime Patrol
AP reported that the 2500 Block of 18th Avenue has been meeting at 5:30 every Friday night for a picnic with kickball and visiting. They invite any residents to join them. It is a good way to keep the area safe and to get to know your neighbors.
A small group of people from Midtown and East Phillips got together to talk about the problems on the 25th Street corridor to talk about strategies. If you are interested in learning more or attending meetings, please contact Amy Pass.
Survey
LL reported that she and AD incorporated the comments from the June GMM into the survey. The survey was reviewed by the directors at the last EBM and it is ready to go. LL worked with Jay Clark regarding possible neighborhood projects, including implementing the survey.
New Policies and Procedures
Motion (EBM)
Persons wishing to distribute materials at EPIC board meetings or general membership meetings shall submit the materials to the chair to be passed out at the discretion of the chair at that meeting. Motion passed.
Motion (EBM)
Requests for copies of previously distributed documents from EBM or GMM meetings will be provided for a fee of $5.00 per page at the discretion of the Secretary. Motion passed.
Motion (EBM)
Personal attacks, whether written or stated, are prohibited by Robert’s Rules of Order and will not be tolerated. Motion passed.
Treasurer’s Report
CA reported that we have opened the new account and all signers are set up on the account. The current balance is $2,175.06. There is a check to be deposited in the amount of $400 which will be used to extend our liability insurance.
Community Garden
CA reported that the EPC 17th Ave. Garden Committee met last week and completed the Use Agreement to be submitted to the GI. There are lots of plots available. The committee passed a motion to add EPIC to the EPC 17th Ave. Garden Committee checking account. CA is the interim liaison to the GI. GI asked to have an “official” contact person. EPIC needs to elect another director to the EPC 17th Ave. Garden Committee. There are only four people on the EPC 17th Ave. Garden Committee right now and one more is needed. EPIC passed a motion in the past that there should be two EPIC directors on the EPC 17th Ave. Garden Committee. This appointment of a second director to the EPC 17th Ave. Garden Committee will be taken up by the EPIC board.
NRP Concerns
The projections for future NRP funding indicate a large drop. This is the result of a shift in tax revenues and the method used by the State Legislature in determining the funding. NRP Funding may end in 2009 – it was originally a 20 year plan. Many citizens want NRP to continue. The City has reduced commercial tax revenues – the source of NRP funding - more than 50% since 9-11. There is also a slump in downtown property values since 9-11. The City Council is looking at the remaining money and debating whether NRP funds are available to the city for other spending projects. Some council members say that if the funds are not “contracted” they are available. CP recommends that EPIC research the cause of these reductions in funding to neighborhoods. Phase II funds must be committed to housing at a rate of 70%. EPIC needs to figure out how to spend our remaining Phase I funds. The former board wanted to move the entire $200,000 into Administrative expenses. The survey can help us determine where to spend the money that remains from Phase I. This is a part of our strategic planning that must be done.
Community Center, Report on Training Meeting
LL reported that Jay Clark invited members to attend free community volunteer training next Wednesday night 7-9 PM at Bracket Park. LL shared keys to getting more community involvement in meetings/projects including:
addressing issues that are important
meetings/projects are a little bit fun
getting the word out/publicity
community brainstorming
adjourning on time
National Night Out
NNO is August 2, and there is now a $40 fee to block the street this year. RB reported that MPR is looking for people who want to share their NNO experience.
Greenway Report
There are efforts to organize “rainwater” gardens including one near the GI and planting has begun. There will be a Midtown Greenway progressive dinner; you must be a member of the Midtown Greenway to participate.
NEW BUSINESS
Franklin Station Town Homes
SA reported that the owners of the town homes are requesting a letter of support from EPIC to ask the city to permit parking along 24th Street.
Motion (CP, MG)
Motion to send a letter supporting parking along 24th Street between Bloomington Avenue and 17th Avenue. Motion passed.
Strategic Planning for a Community Center in East Phillips
LL led a discussion of community needs. Members shared ways that a community center could benefit each member. Ideas included:
Litter and Crime impact/connection
Feel safe
More money from the government
Education (English~Spanish)
Getting to know your neighbors
Communication with neighbors beyond your block
Making people aware of what’s going on around them – positive or negative
Better reputation outside the neighborhood
Unity toward specific objectives
Ownership of neighborhood – pride
Safe places to play with young children
BP pointed out that EPIC and Jordan may be the only two Minneapolis neighborhoods with parks that don’t have a community center. LL is willing to inquire of other community centers regarding financing. Maybe some East Phillips members should go and see some of these places.
Motion (MG, CP)
LL will inquire further regarding what it would take to finance a community center, and bring back more information. EPIC members will support her in that investigation. Motion passed.
Agenda for next GMM
Address litter – anti-litter project
The meeting was adjourned at 9:40 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC GENERAL MEMBERSHIP MEETING
July 14, 2005 (FINAL)
Holy Rosary Church
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
MPR = Minnesota Public Radio
NNO = National Night Out
NRP = Neighborhood Revitalization Program
PRG = Powderhorn Residents Group
PRESENT
Directors Present: Carol Pass, Andy Engebretson, Albin Dittli, Linda Leonard, Mary Gonsior, Cynthia Aguirre, Rosie Cruz
Members Present: Ryan Brueske, Laverne Turner, Rachel Dittli, Brad Pass, Margaret Kirkpatrick, Jane Thomson, Stephanie Allen, Amy Pass, Marcelino Reyes, Alfonso Cruz, Sherzad Kordian
Directors not Present: Earl Simms, Hannah Lieder
Meeting was called to order at 6:40 by CP. AD chaired the meeting. Agenda was distributed. Minutes from the last two EBM were distributed.
AGENDA
Motion
Motion to approve agenda with addition of a Report on Board Director Terms. Motion passed.
MINUTES
The minutes from the June 9, 2005 GMM will be presented at the August GMM.
ANNOUNCEMENTS
Court Watch Committee
The Court Watch Committee will meet on the 2nd Friday of each month, at 10:30 am.
Liga Hispana de Biesbol.
There will be an all-star game on Sunday, July 24. Tony Oliva will be there. 1:00 PM at Parade Stadium. $2.00 adults, kids are free.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
REPORTS
24th & Bloomington Condos
The project includes the equivalent of 35 condominiums on both sides of Bloomington Avenue. This project is part of the VIP development project which was designed to incorporate a strong, secure design to protect the neighborhood. PRG is working on their last request for funding which will support 8 units as part of the community land trust. These condos will be sold to owners at 50-80% of median income. It is unlikely that they will be able to put a commercial space on either side of Bloomington; it is not a viable option. There will be community space in each set of condos. PRG will present an update on the condos at the August GMM.
501(c)(3)
The process on our application is essentially done with the exception of getting two different recommendations regarding the budget portion of the application. David Rubidor recommended to EPIC that we send a new budget through. Charlie Ravine of MAPS recommended to EPIC that we submit the last four years of financial statements. CP will determine whether we must incorporate the last four years financial reports into our 501(c)(3) application, or may we begin with the 2005 budget.
CDGB Funding
EPIC has about $4,000 available for community organizing expenditures but must take steps to access these funds. Robert Cooper recommended that EPIC remove all references to “Executive Director” in our Financial Policies and then these policies should be ready to submit for accessing these funds.
Block Club Meeting and Crime Patrol
AP reported that the 2500 Block of 18th Avenue has been meeting at 5:30 every Friday night for a picnic with kickball and visiting. They invite any residents to join them. It is a good way to keep the area safe and to get to know your neighbors.
A small group of people from Midtown and East Phillips got together to talk about the problems on the 25th Street corridor to talk about strategies. If you are interested in learning more or attending meetings, please contact Amy Pass.
Survey
LL reported that she and AD incorporated the comments from the June GMM into the survey. The survey was reviewed by the directors at the last EBM and it is ready to go. LL worked with Jay Clark regarding possible neighborhood projects, including implementing the survey.
New Policies and Procedures
Motion (EBM)
Persons wishing to distribute materials at EPIC board meetings or general membership meetings shall submit the materials to the chair to be passed out at the discretion of the chair at that meeting. Motion passed.
Motion (EBM)
Requests for copies of previously distributed documents from EBM or GMM meetings will be provided for a fee of $5.00 per page at the discretion of the Secretary. Motion passed.
Motion (EBM)
Personal attacks, whether written or stated, are prohibited by Robert’s Rules of Order and will not be tolerated. Motion passed.
Treasurer’s Report
CA reported that we have opened the new account and all signers are set up on the account. The current balance is $2,175.06. There is a check to be deposited in the amount of $400 which will be used to extend our liability insurance.
Community Garden
CA reported that the EPC 17th Ave. Garden Committee met last week and completed the Use Agreement to be submitted to the GI. There are lots of plots available. The committee passed a motion to add EPIC to the EPC 17th Ave. Garden Committee checking account. CA is the interim liaison to the GI. GI asked to have an “official” contact person. EPIC needs to elect another director to the EPC 17th Ave. Garden Committee. There are only four people on the EPC 17th Ave. Garden Committee right now and one more is needed. EPIC passed a motion in the past that there should be two EPIC directors on the EPC 17th Ave. Garden Committee. This appointment of a second director to the EPC 17th Ave. Garden Committee will be taken up by the EPIC board.
NRP Concerns
The projections for future NRP funding indicate a large drop. This is the result of a shift in tax revenues and the method used by the State Legislature in determining the funding. NRP Funding may end in 2009 – it was originally a 20 year plan. Many citizens want NRP to continue. The City has reduced commercial tax revenues – the source of NRP funding - more than 50% since 9-11. There is also a slump in downtown property values since 9-11. The City Council is looking at the remaining money and debating whether NRP funds are available to the city for other spending projects. Some council members say that if the funds are not “contracted” they are available. CP recommends that EPIC research the cause of these reductions in funding to neighborhoods. Phase II funds must be committed to housing at a rate of 70%. EPIC needs to figure out how to spend our remaining Phase I funds. The former board wanted to move the entire $200,000 into Administrative expenses. The survey can help us determine where to spend the money that remains from Phase I. This is a part of our strategic planning that must be done.
Community Center, Report on Training Meeting
LL reported that Jay Clark invited members to attend free community volunteer training next Wednesday night 7-9 PM at Bracket Park. LL shared keys to getting more community involvement in meetings/projects including:
addressing issues that are important
meetings/projects are a little bit fun
getting the word out/publicity
community brainstorming
adjourning on time
National Night Out
NNO is August 2, and there is now a $40 fee to block the street this year. RB reported that MPR is looking for people who want to share their NNO experience.
Greenway Report
There are efforts to organize “rainwater” gardens including one near the GI and planting has begun. There will be a Midtown Greenway progressive dinner; you must be a member of the Midtown Greenway to participate.
NEW BUSINESS
Franklin Station Town Homes
SA reported that the owners of the town homes are requesting a letter of support from EPIC to ask the city to permit parking along 24th Street.
Motion (CP, MG)
Motion to send a letter supporting parking along 24th Street between Bloomington Avenue and 17th Avenue. Motion passed.
Strategic Planning for a Community Center in East Phillips
LL led a discussion of community needs. Members shared ways that a community center could benefit each member. Ideas included:
Litter and Crime impact/connection
Feel safe
More money from the government
Education (English~Spanish)
Getting to know your neighbors
Communication with neighbors beyond your block
Making people aware of what’s going on around them – positive or negative
Better reputation outside the neighborhood
Unity toward specific objectives
Ownership of neighborhood – pride
Safe places to play with young children
BP pointed out that EPIC and Jordan may be the only two Minneapolis neighborhoods with parks that don’t have a community center. LL is willing to inquire of other community centers regarding financing. Maybe some East Phillips members should go and see some of these places.
Motion (MG, CP)
LL will inquire further regarding what it would take to finance a community center, and bring back more information. EPIC members will support her in that investigation. Motion passed.
Agenda for next GMM
Address litter – anti-litter project
The meeting was adjourned at 9:40 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC GENERAL MEMBERSHIP MEETING
July 14, 2005 (FINAL)
Holy Rosary Church
Saturday, July 2, 2005
EPIC Board Meeting - July 2005
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
PRESENT
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD), Cynthia Aquirre (CA)
Directors not Present: Andy Engebretson (out of town), Rosie Cruz (out of town) and Earl Sims (unknown reason)
Observers: Laverne Turner (LT) was present during discussion of first item.
Meeting was called to order at 10:15 by CP. Agenda was distributed. MG was designated as recording secretary. Quorum was established (6 directors present.)
Announcements
MG reported that she hasn’t completed the draft letter to introduce board Directors to community organizations.
Minutes
The minutes from the last Board Meeting (6/18/2005) were not completed yet.
Agenda
The agenda was approved with the following changes: Response to Robert Thompson’s email (added.) Issues surrounding the letters Lynn handed out (moved to top of the agenda.) Garden Policy item (moved to #2 on agenda.)
NEW BUSINESS
Issues surrounding the letters in Lynne Mayo’s handout at the June GMM
HL asked why we were addressing these issues again when we already discussed this and made policies about this. CP responded that we need to request a response from NRP (Robert Miller,) apologizing for telling community members that the process that was followed by the community from the October GMM until the Annual Meeting in 2005 was “illegal” and to address other related gossip and hearsay that is being spread through the EPIC community and other neighborhoods.
CP proposed requesting a 2-3 hour meeting with Robert Miller to present the legitimacy of the process followed by the community. (Robert Miller has already agreed to grant such a request.) At this meeting, CP will present all the minutes from all the meetings from October 2004 through the Annual Meeting, EPIC Bylaws, letters from the community, letters from attorneys, etc. EPIC will formally request that NRP correct the misunderstandings and rumors that abound regarding the following four points.
Robert Miller and Barb Lickness need to apologize for telling community members and the former Board Directors that the process followed by the community between the October 2004 GMM and the 2005 Annual Meeting was not legitimate and was not legal. Both need to confirm that they conducted no investigation of the claims made by the former Board Directors regarding their accusations against community members.
Robert Miller and Barb Lickness need to confirm that they released information to the public regarding accusations towards community members that EPIC staffer, Rebekah Cross, was abused and confirm that her claim of harassment, and/or hostile work environment was never established. Both need to apologize to the community for releasing information about Rebekah’s claim to the public, and confirm that the information was hearsay only and that NRP made no investigation regarding Rebekah’s claim.
Robert Miller needs to confirm that the MN Legislature requires neighborhoods to spend 52% of NRP Phase I funds on housing. In addition, because POP wrote only 18% in the original plan, he needs to confirm that it was responsible for EPIC to spend as much remaining NRP funds as possible on housing.
Robert Miller needs to confirm that all neighborhoods will be required to spend 70% of Phase II NRP funds on housing and that NRP won’t even consider plans spending less than 70% on housing.
Motion (MG, LL)
CP will meet with Robert Miller as soon as possible and present the aforementioned information. EPIC will request (in writing) that the four points listed above be addressed publicly, in writing, by Robert Miller and Barb Lickness. If EPIC does not receive a satisfactory response by August 1, 2005, EPIC will file a grievance against NRP. Motion passed.
Garden Policy: Response to Corrie Zoll’s email.
A group of gardeners asked the EPIC Board to resolve concerns brought about by discovery of an advertisement for “A Composter in Every Back Yard” youth composting and waste awareness program. Responding to EPIC’s inquiry, Corrie Zoll of the Green Institute (GI,) responded by email. Corrie referenced a Use Agreement between GI and the East Phillips 17th Avenue Community Garden dated August 9, 2004 that was signed by Christine Rangen, Daniel Thomas, Lynne Mayo, Judith Schwartzbacker and Aden Awil. Corrie worked with Lynne Mayo to secure a grant from the Solid Waste Management Coordinating Board (SWMCB) in 2004 because he understood that “Lynne Mayo is the representative appointed by [the East Phillips 17th Avenue Community Garden Steering Committee] to represent the East Phillips 17th Avenue Community Garden.”
CP drafted a response to Corrie Zoll’s email concerning the following points.
The committee called EPC 17th Ave. Garden Committee is the same committee known as East Phillips 17th Avenue Community Garden Steering Committee. The name was abbreviated for convenience.
According to GI and EPIC records, the garden steering committee is to be composed of two EPIC Board Directors, two active gardeners and one at-large individual from EPIC neighborhood (approved by both groups.)
EPIC has never appointed a “representative” from the steering committee to the GI. Instead, our relationship with GI is governed by the motions of an official garden committee with oversight from EPIC, with decisions conveyed to the GI in the form of motions.
EPIC has determined that the signers of the August 9, 2004 “Use Agreement” do not meet the criteria for the official “garden committee,” having no EPIC Directors present on the committee. In addition, the “Use Agreement” was not signed by an EPIC Director.
A garden steering committee was not formed in the spring of 2004 due to remediation issues in the garden.
AD and CA (EPIC Directors and active gardeners in 2005) attempted to investigate the 2004 “Use Agreement” by a “garden steering committee.” They requested documentation from Lynne Mayo who failed to provide any records.
There are no sign-in sheets of meetings, minutes, or financial records of dues/expenses for the garden in 2004. There are no records of any process followed to select a steering committee, sign the “Use Agreement” or designate Lynne Mayo as an official “representative” of the committee.
Irrespective of providing a monthly garden report to EPIC since last September, Lynne Mayo never reported to the garden group or EPIC that she submitted a proposal for the “A Composter in Every Back Yard” program, or that she received a grant from SWMCB. Nor did she report to the garden group or EPIC that the GI agreed to act as fiscal agent for the EPC 17th Ave. Garden Committee.
AD and CA could find no active gardeners (2005) who had been informed of or invited to participate in the “A Composter in Every Back Yard” program prior to public advertisement in June 2005.
The “A Composter in Every Back Yard” program represents a departure from the EPIC policy describing the beneficiaries of the garden, namely the residents of East Phillips neighborhood. The program advertisement is addressed to all Minneapolis students, college students and parents.
EPIC’s has additional concerns about the program including safety and liability issues, community notification, financial oversight and program evaluation.
By providing fiscal agency to this unrecognized garden committee, the GI has endangered the credibility, reputation and financial future of the 17th Avenue Community Garden, EPC 17th Ave. Garden Committee, EPIC and itself.
Motion (LL, AD)
Send the draft letter to committee to be reworked into a shorter version, if possible. Submit the final draft to CA and HL before sending to GI. Motion passed.
Garden Policy: Proposal for Garden Agreement and Proposal for Garden Policies
CA reported that the 2005 garden steering committee is not functional. The current committee has an even number of representatives: three gardeners and one EPIC rep. CA will propose that the next garden group meeting elect a new, expanded steering committee and adopt garden policies. AD has prepared a set of policies governing operation of the garden that will be submitted to the garden committee for adoption at their next meeting (in the garden at 10 AM on Saturday, July 9, 2005.) The proposal was written by several members of the garden group. In addition, AD prepared a Garden Use Agreement that adheres to the requirements of the GI. Both of these documents were designed to clarify the operations of the garden, the steering committee, the relationship to GI and to ensure that EPIC is informed about and participates in the operations and decisions made regarding the garden. These proposals will be presented for adoption by the garden group on Saturday. Anyone with comments or suggestions should submit them to AD before next Saturday.
Garden Policy: “A Composter in Every Back Yard” program
17th Avenue Garden members requested that EPIC respond to the program that Lynne Mayo advertised in the garden. HL asked if we could discuss next steps as they relate to requesting a response from Lynne Mayo and Corrie Zoll. CP recommended that we wait until we find out how those individuals respond to correspondence already sent to them. LL pointed out that EPIC is not responsible for the money that was acquired by Lynne, instead, EPIC can act as a fact-finding committee. The gardeners may choose to remove Lynne Mayo from leadership in the garden group. CP disagreed about EPIC’s liability regarding the grant and program, since it affects the credibility of EPIC and possible liability. CP reported that a letter was sent to SWMCB Waste Management Coordinating Board but no response has been received to date. HL pointed out that CA is the official representative of EPIC to the garden steering committee and recommended that CA be a point person for reporting on the progress of these issues.
Garden Report
A garden report will be placed on the agenda for the July GMM to report on the “A Composter in Every Back Yard” youth composting and waste awareness program and on the results of the July 9th garden meeting including any policies or other business that result from that meeting.
Announcements
The Twin Cities Training Program for Neighborhood Organizers is offering in-depth training for neighborhood volunteers. The training will take place once a week on Wednesdays for two hours for five weeks. The first meeting will be on Wednesday, July 13, 7:00 PM at racket Park, 2728 39th Ave. S. in Minneapolis.
501(c)(3) Application
Everything is completed with the exception of the budget. CP reported that the budget cannot be completed until we review four previous years of financial statements.
Carol, everyone was talking at once here… please add any relevant facts that are missing about the budget. There was something about Charlie Ravine and David Rubidor – couldn’t hear it on the tape.
Filing 2004 990 Annual Return
CP believes that we don’t need to file a 990 for 2004. This appears to be the responsibility of PPNA, as the fiscal agent for EPIC in 2004. EPIC appears as a line item in the PPNA budget.
Treasurer’s Report
The old checking account is closed and a new account has been opened. AE still needs to be added as a signer on the account. The current balance is $2,175.06. Checks have been ordered.
CP asked Bob Cooper about the CDBG funds. Cooper said that we can use the funds once we have confirmed to him that EPIC financial policies are in compliance with NRP financial policies. CP requested a copy of the NRP financial policies from Robert Thompson.
CP will give the insurance refund to CA for deposit.
Motion (MG, LL)
Motion to extend EPIC’s liability insurance using the insurance refund. Motion passed.
Community Survey
The revisions made by the Board at the previous meeting have been incorporated into the survey. The survey committee will continue to work out how to conduct the survey.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:06 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
July 2, 2005 FINAL
2435 Bloomington Ave. S.
EBM = EPIC Board Meeting
EPC 17th Ave. Garden Committee = East Phillips 17th Avenue Community Garden Steering Committee
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
GI = Green Institute
NRP = Neighborhood Revitalization Program
SWMCB = Solid Waste Management Coordinating Board
PRESENT
Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD), Cynthia Aquirre (CA)
Directors not Present: Andy Engebretson (out of town), Rosie Cruz (out of town) and Earl Sims (unknown reason)
Observers: Laverne Turner (LT) was present during discussion of first item.
Meeting was called to order at 10:15 by CP. Agenda was distributed. MG was designated as recording secretary. Quorum was established (6 directors present.)
Announcements
MG reported that she hasn’t completed the draft letter to introduce board Directors to community organizations.
Minutes
The minutes from the last Board Meeting (6/18/2005) were not completed yet.
Agenda
The agenda was approved with the following changes: Response to Robert Thompson’s email (added.) Issues surrounding the letters Lynn handed out (moved to top of the agenda.) Garden Policy item (moved to #2 on agenda.)
NEW BUSINESS
Issues surrounding the letters in Lynne Mayo’s handout at the June GMM
HL asked why we were addressing these issues again when we already discussed this and made policies about this. CP responded that we need to request a response from NRP (Robert Miller,) apologizing for telling community members that the process that was followed by the community from the October GMM until the Annual Meeting in 2005 was “illegal” and to address other related gossip and hearsay that is being spread through the EPIC community and other neighborhoods.
CP proposed requesting a 2-3 hour meeting with Robert Miller to present the legitimacy of the process followed by the community. (Robert Miller has already agreed to grant such a request.) At this meeting, CP will present all the minutes from all the meetings from October 2004 through the Annual Meeting, EPIC Bylaws, letters from the community, letters from attorneys, etc. EPIC will formally request that NRP correct the misunderstandings and rumors that abound regarding the following four points.
Robert Miller and Barb Lickness need to apologize for telling community members and the former Board Directors that the process followed by the community between the October 2004 GMM and the 2005 Annual Meeting was not legitimate and was not legal. Both need to confirm that they conducted no investigation of the claims made by the former Board Directors regarding their accusations against community members.
Robert Miller and Barb Lickness need to confirm that they released information to the public regarding accusations towards community members that EPIC staffer, Rebekah Cross, was abused and confirm that her claim of harassment, and/or hostile work environment was never established. Both need to apologize to the community for releasing information about Rebekah’s claim to the public, and confirm that the information was hearsay only and that NRP made no investigation regarding Rebekah’s claim.
Robert Miller needs to confirm that the MN Legislature requires neighborhoods to spend 52% of NRP Phase I funds on housing. In addition, because POP wrote only 18% in the original plan, he needs to confirm that it was responsible for EPIC to spend as much remaining NRP funds as possible on housing.
Robert Miller needs to confirm that all neighborhoods will be required to spend 70% of Phase II NRP funds on housing and that NRP won’t even consider plans spending less than 70% on housing.
Motion (MG, LL)
CP will meet with Robert Miller as soon as possible and present the aforementioned information. EPIC will request (in writing) that the four points listed above be addressed publicly, in writing, by Robert Miller and Barb Lickness. If EPIC does not receive a satisfactory response by August 1, 2005, EPIC will file a grievance against NRP. Motion passed.
Garden Policy: Response to Corrie Zoll’s email.
A group of gardeners asked the EPIC Board to resolve concerns brought about by discovery of an advertisement for “A Composter in Every Back Yard” youth composting and waste awareness program. Responding to EPIC’s inquiry, Corrie Zoll of the Green Institute (GI,) responded by email. Corrie referenced a Use Agreement between GI and the East Phillips 17th Avenue Community Garden dated August 9, 2004 that was signed by Christine Rangen, Daniel Thomas, Lynne Mayo, Judith Schwartzbacker and Aden Awil. Corrie worked with Lynne Mayo to secure a grant from the Solid Waste Management Coordinating Board (SWMCB) in 2004 because he understood that “Lynne Mayo is the representative appointed by [the East Phillips 17th Avenue Community Garden Steering Committee] to represent the East Phillips 17th Avenue Community Garden.”
CP drafted a response to Corrie Zoll’s email concerning the following points.
The committee called EPC 17th Ave. Garden Committee is the same committee known as East Phillips 17th Avenue Community Garden Steering Committee. The name was abbreviated for convenience.
According to GI and EPIC records, the garden steering committee is to be composed of two EPIC Board Directors, two active gardeners and one at-large individual from EPIC neighborhood (approved by both groups.)
EPIC has never appointed a “representative” from the steering committee to the GI. Instead, our relationship with GI is governed by the motions of an official garden committee with oversight from EPIC, with decisions conveyed to the GI in the form of motions.
EPIC has determined that the signers of the August 9, 2004 “Use Agreement” do not meet the criteria for the official “garden committee,” having no EPIC Directors present on the committee. In addition, the “Use Agreement” was not signed by an EPIC Director.
A garden steering committee was not formed in the spring of 2004 due to remediation issues in the garden.
AD and CA (EPIC Directors and active gardeners in 2005) attempted to investigate the 2004 “Use Agreement” by a “garden steering committee.” They requested documentation from Lynne Mayo who failed to provide any records.
There are no sign-in sheets of meetings, minutes, or financial records of dues/expenses for the garden in 2004. There are no records of any process followed to select a steering committee, sign the “Use Agreement” or designate Lynne Mayo as an official “representative” of the committee.
Irrespective of providing a monthly garden report to EPIC since last September, Lynne Mayo never reported to the garden group or EPIC that she submitted a proposal for the “A Composter in Every Back Yard” program, or that she received a grant from SWMCB. Nor did she report to the garden group or EPIC that the GI agreed to act as fiscal agent for the EPC 17th Ave. Garden Committee.
AD and CA could find no active gardeners (2005) who had been informed of or invited to participate in the “A Composter in Every Back Yard” program prior to public advertisement in June 2005.
The “A Composter in Every Back Yard” program represents a departure from the EPIC policy describing the beneficiaries of the garden, namely the residents of East Phillips neighborhood. The program advertisement is addressed to all Minneapolis students, college students and parents.
EPIC’s has additional concerns about the program including safety and liability issues, community notification, financial oversight and program evaluation.
By providing fiscal agency to this unrecognized garden committee, the GI has endangered the credibility, reputation and financial future of the 17th Avenue Community Garden, EPC 17th Ave. Garden Committee, EPIC and itself.
Motion (LL, AD)
Send the draft letter to committee to be reworked into a shorter version, if possible. Submit the final draft to CA and HL before sending to GI. Motion passed.
Garden Policy: Proposal for Garden Agreement and Proposal for Garden Policies
CA reported that the 2005 garden steering committee is not functional. The current committee has an even number of representatives: three gardeners and one EPIC rep. CA will propose that the next garden group meeting elect a new, expanded steering committee and adopt garden policies. AD has prepared a set of policies governing operation of the garden that will be submitted to the garden committee for adoption at their next meeting (in the garden at 10 AM on Saturday, July 9, 2005.) The proposal was written by several members of the garden group. In addition, AD prepared a Garden Use Agreement that adheres to the requirements of the GI. Both of these documents were designed to clarify the operations of the garden, the steering committee, the relationship to GI and to ensure that EPIC is informed about and participates in the operations and decisions made regarding the garden. These proposals will be presented for adoption by the garden group on Saturday. Anyone with comments or suggestions should submit them to AD before next Saturday.
Garden Policy: “A Composter in Every Back Yard” program
17th Avenue Garden members requested that EPIC respond to the program that Lynne Mayo advertised in the garden. HL asked if we could discuss next steps as they relate to requesting a response from Lynne Mayo and Corrie Zoll. CP recommended that we wait until we find out how those individuals respond to correspondence already sent to them. LL pointed out that EPIC is not responsible for the money that was acquired by Lynne, instead, EPIC can act as a fact-finding committee. The gardeners may choose to remove Lynne Mayo from leadership in the garden group. CP disagreed about EPIC’s liability regarding the grant and program, since it affects the credibility of EPIC and possible liability. CP reported that a letter was sent to SWMCB Waste Management Coordinating Board but no response has been received to date. HL pointed out that CA is the official representative of EPIC to the garden steering committee and recommended that CA be a point person for reporting on the progress of these issues.
Garden Report
A garden report will be placed on the agenda for the July GMM to report on the “A Composter in Every Back Yard” youth composting and waste awareness program and on the results of the July 9th garden meeting including any policies or other business that result from that meeting.
Announcements
The Twin Cities Training Program for Neighborhood Organizers is offering in-depth training for neighborhood volunteers. The training will take place once a week on Wednesdays for two hours for five weeks. The first meeting will be on Wednesday, July 13, 7:00 PM at racket Park, 2728 39th Ave. S. in Minneapolis.
501(c)(3) Application
Everything is completed with the exception of the budget. CP reported that the budget cannot be completed until we review four previous years of financial statements.
Carol, everyone was talking at once here… please add any relevant facts that are missing about the budget. There was something about Charlie Ravine and David Rubidor – couldn’t hear it on the tape.
Filing 2004 990 Annual Return
CP believes that we don’t need to file a 990 for 2004. This appears to be the responsibility of PPNA, as the fiscal agent for EPIC in 2004. EPIC appears as a line item in the PPNA budget.
Treasurer’s Report
The old checking account is closed and a new account has been opened. AE still needs to be added as a signer on the account. The current balance is $2,175.06. Checks have been ordered.
CP asked Bob Cooper about the CDBG funds. Cooper said that we can use the funds once we have confirmed to him that EPIC financial policies are in compliance with NRP financial policies. CP requested a copy of the NRP financial policies from Robert Thompson.
CP will give the insurance refund to CA for deposit.
Motion (MG, LL)
Motion to extend EPIC’s liability insurance using the insurance refund. Motion passed.
Community Survey
The revisions made by the Board at the previous meeting have been incorporated into the survey. The survey committee will continue to work out how to conduct the survey.
Terms of Board Directors
The following terms were assigned to Board Directors by acclamation.
One year terms: AE, AD, CP, HL
Two year terms: CA, MG, RC, LL, ES
Agenda for GMM
Submit agenda items to the chair.
The meeting was adjourned at 12:06 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
July 2, 2005 FINAL
2435 Bloomington Ave. S.
Saturday, June 18, 2005
EPIC Board Meeting - June 2005
CDBG = Community Development Block Grant
EBM = EPIC Board Meeting
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
NRP = Neighborhood Revitalization Program
PRESENT
Andy Engebretson (AE), Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD)
Directors Present for a part of the meeting: Cynthia Aguirre (CA), attended from the beginning of the meeting until midway through the Task Force/Survey discussion.
Directors not Present: Earl Sims (unknown), Rosie Cruz (unknown)
Observers: Laverne Turner (LT), attended from the beginning of the meeting until midway through the Task Force/Survey discussion.
Meeting was called to order at 10:13 by CP. The Agenda was distributed. Added: Report from attorney regarding December 13, 2004 letter by former Directors; Garden. MG was designated as recording secretary. Quorum was established (6 directors present.)
Minutes
The minutes from the May 7, 2005 Board Meeting, Executive Session were read and MG requested that HL go over the timeline contained therein and amend as necessary.
Motion (MG, AE)
Motion to postpone approval of the 5/7/05 executive session minutes to the July 2 Board Meeting. Motion passed.
The minutes from the June 4, 2005 Board Meeting, Executive Session were read.
Motion (AE, LL)
Motion to postpone approval of the 6/4/05 executive session minutes to the July 2 Board Meeting. Motion passed.
CP noted that there are 8 action items from the June 4 executive session minutes.
501(c)(3) Application
CP and AD are working on transferring our previous 501(c)(3) application data to the new IRS application format. There has not been a lot of progress. The original document sent to the IRS was distributed. Charlie Ravine of MAPS contacted the IRS and concluded that because there are significant changes on the new application form, we will be required to complete the new application form. The only significant change on the part of EPIC is that we no longer have any staff. The best we can expect is that they will waive the $800 fee (not likely.) Charlie’s fee to complete the application is $350 and CP would have to provide all the documents anyway. CP recommends that we complete the application ourselves, and ask Charlie to review the document (perhaps for free.) Or, for $200 we can join MAPS and receive limited, free legal services.
CP has started filling out the new application. HL noted that two weeks have already passed since we last discussed this - she is in favor of spending an extra $150 to get the application completed in a timely manner. CA agreed. MG pointed out that we still need to come up with $800 to pay the fee. CP said that it would take as much time to provide the documentation as it would take to complete the application herself. AD is willing to help with the application. After further discussion, EPIC decided to continue to fill in the application and to use the past EPIC budget as a guideline for the budget for the application.
Motion (AD, LL) including friendly amendment (HL)
Motion to take the new and old 501(c)(3) applications and try to merge the information into the new application. AD, working with CP and HL, will complete the application as far as possible by the next board meeting on July 2, 2005. Motion passed.
Note: AD will consult with CP who will provide documents. AD welcomes anyone’s help with the application.
Task Force/Survey
AD reported that suggestions made by members at the June GMM were incorporated into the survey by AD and LL. Directors reviewed the changes by line and made further corrections to the survey. The survey takes about ten minutes to complete. Corcoran neighborhood’s survey took about 20 minutes to complete.
The following notes should be reviewed carefully by all Directors. The discussion of the next two items was confusing and at first hopped back and forth - it was difficult to record from my notes, or from the tape, a logical procession of discussion about these items. I have done my best to record the relevant comments, proposals, etc. that were made.
Response to hand-outs at GMM
During the GMM, Lynne Mayo handed out a packet called “Minutes corrections, organizational suggestions, & Requests by EPIC Member, Lynne Mayo, June 2005.” The document also included suggestions, requests and an attack against the EPIC chair. In a separate portion of the June GMM, Lynne Mayo also distributed a set of four letters written by former Board Directors.
Motion (AD, MG)
Persons wishing to distribute materials at EPIC board meetings or general membership meetings shall submit the materials to the chair to be passed out at the discretion of the chair at that meeting. Motion passed.
At this point, I have the following note - I can’t figure out what this is about. I can’t find it on the tape.
Response to criticism of Board Directors
“Action: draft a letter to Robert Thompson, to be reviewed on July 2, 2005.”
“Minutes corrections, organizational suggestions, & requests by EPIC Member, Lynne Mayo, June 2005.”
MG suggested that with the exception of paragraph #1 (correction to the minutes from April 2005), the requests made by Lynne were not submitted as motions and, in addition, did not receive a supporting “second,” therefore, do not need to be considered by the EPIC board as motions. Lynne’s suggestions and requests are probably addressed by existing EPIC bylaws and policies. EPIC will review Lynne’s suggestions and requests during future board meetings and determine how they are addressed.
After reviewing the corrections submitted for the April 2005 GMM minutes (reported on May 12, 2005) Directors concluded that not everything that was submitted as “corrections” was actually stated at the April GMM.
Motion (CP, LL)
Motion to accept the following correction to the April 2005 GMM minutes, page 2 regarding the Allina request for a letter of support from EPIC: Lynne Mayo stated, “Allina may not be a corporation we would like to give money &/or support to. This is based on Allina’s history of violating their status as a Minnesota nonprofit and misusing taxpayer’s money & trust, including overpaying upper level management and consultants.” Lynne’s request to add additional statements regarding Allina Hospitals to EPIC records (paragraphs 2, 3 and 4) is rejected, as they are not relevant to the April GMM. Motion passed.
Response to the last request on Lynne’s document regarding EPIC’s chair: CP went to Lynne’s house at Lynne’s request to provide documents that Lynne had requested. CP knocked and thought she heard “come in.” Directors view Lynne’s distribution of her version of events to the public as a personal attack that was inappropriate according to Roberts Rules of Order. EPIC will prepare a response to be published in future EBM minutes.
Response to criticism of Board Directors
At the June GMM, CP read a rebuttal to one point contained in a letter from former Board Directors to the MN Secretary of State. This letter had been circulating in the EPIC community and elsewhere. During CP’s response at the GMM, Lynne Mayo began distributing a handout containing four letters written by former Board Directors. The handout included the December 15, 2004 resignation letter addressed to Bob Cooper, Director of NRP, and a December 13, 2004 letter addressed to Bob Miller from the former directors formally protesting CP’s seat on the NRP Policy Board.
Carol, I never received a packet of the letters that were distributed at the GMM. Please add a description of the other two letters. Thanks!
Letter to the Attorney General of MN
The letter sent by former Directors to the MN Attorney General was reviewed by an attorney. The attorney described the letter as “too mushy and whining,” and “probably legally irrelevant and unprovable.” In the opinion of the attorney, the letter’s statements are merely opinions and do not rise to the level of defamation. The claim that CP had breached attorney-client privilege is unsustainable, since, as the client, CP could choose to abridge that confidentiality. The rest of the allegations are nonsensical and non-sequitor. The letter, in the attorney’s opinion, was likely prepared as a response to anticipated criticism of the writers’ actions. In fact, it is just as likely that the letter was written later than the date of letter. Directors determined that correspondence from the attorney related to former Director’s letters will be added to EPIC’s records.
Motion (MG, LL)
Requests for copies of previously distributed documents from EBM or GMM meetings will be provided for a fee of $5.00 per page at the discretion of the Secretary. Motion passed.
Directors attendance at Board Meetings
HL asked to address the issue of Directors leaving during the meeting. In addition, some Directors have missed more than one or two board meetings. EPIC still needs to define what constitutes an excused absence.
Treasurer’s Report
EPIC has received a refund of $400 from the insurance company. AE, CP and CA will be signers on the new checking account located at Wells Fargo on the corner of Lake and Bloomington. Checks need to be ordered. Seward has not responded to our request to act as fiscal agent. MG will ask PRG to consider becoming our fiscal agent. HL will ask Solomon’s Porch to act as fiscal agent. CP will find out whether we need a fiscal agent to access CDBG funds.
Motion (LL, MG)
Motion to use the $400 refund from the insurance company to extend EPIC’s liability insurance. Motion passed.
Meeting Decorum
CA and LT left the meeting during the discussion of the Task Force/Survey. Discussion of their comments and events leading to their departure revealed that several Directors felt we need to conduct more orderly discussions so that everyone feels that they have the opportunity to speak. Directors also felt that noise during the meeting was a concern to be addressed. EPIC Directors agreed to the following guidelines in an effort to resolve meeting difficulties. AE agreed to speak with CA.
Directors shall…
Commit to conducting a more orderly meeting;
Commit to taking turns to talk, and stick to one topic at a time;
Commit to seeking childcare during the meeting;
Commit to EPIC policy that members may be present but, in general, do not participate in Board Meetings.
The meeting was adjourned at 12:15 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
June 18, 2005
2526 18th Avenue S, Apt. #5
EBM = EPIC Board Meeting
EPIC = East Phillips Improvement Coalition
GMM = General Membership Meeting
NRP = Neighborhood Revitalization Program
PRESENT
Andy Engebretson (AE), Mary Gonsior (MG), Hannah Lieder (HL), Linda Leonard (LL), Carol Pass (CP), Albin Dittli (AD)
Directors Present for a part of the meeting: Cynthia Aguirre (CA), attended from the beginning of the meeting until midway through the Task Force/Survey discussion.
Directors not Present: Earl Sims (unknown), Rosie Cruz (unknown)
Observers: Laverne Turner (LT), attended from the beginning of the meeting until midway through the Task Force/Survey discussion.
Meeting was called to order at 10:13 by CP. The Agenda was distributed. Added: Report from attorney regarding December 13, 2004 letter by former Directors; Garden. MG was designated as recording secretary. Quorum was established (6 directors present.)
Minutes
The minutes from the May 7, 2005 Board Meeting, Executive Session were read and MG requested that HL go over the timeline contained therein and amend as necessary.
Motion (MG, AE)
Motion to postpone approval of the 5/7/05 executive session minutes to the July 2 Board Meeting. Motion passed.
The minutes from the June 4, 2005 Board Meeting, Executive Session were read.
Motion (AE, LL)
Motion to postpone approval of the 6/4/05 executive session minutes to the July 2 Board Meeting. Motion passed.
CP noted that there are 8 action items from the June 4 executive session minutes.
501(c)(3) Application
CP and AD are working on transferring our previous 501(c)(3) application data to the new IRS application format. There has not been a lot of progress. The original document sent to the IRS was distributed. Charlie Ravine of MAPS contacted the IRS and concluded that because there are significant changes on the new application form, we will be required to complete the new application form. The only significant change on the part of EPIC is that we no longer have any staff. The best we can expect is that they will waive the $800 fee (not likely.) Charlie’s fee to complete the application is $350 and CP would have to provide all the documents anyway. CP recommends that we complete the application ourselves, and ask Charlie to review the document (perhaps for free.) Or, for $200 we can join MAPS and receive limited, free legal services.
CP has started filling out the new application. HL noted that two weeks have already passed since we last discussed this - she is in favor of spending an extra $150 to get the application completed in a timely manner. CA agreed. MG pointed out that we still need to come up with $800 to pay the fee. CP said that it would take as much time to provide the documentation as it would take to complete the application herself. AD is willing to help with the application. After further discussion, EPIC decided to continue to fill in the application and to use the past EPIC budget as a guideline for the budget for the application.
Motion (AD, LL) including friendly amendment (HL)
Motion to take the new and old 501(c)(3) applications and try to merge the information into the new application. AD, working with CP and HL, will complete the application as far as possible by the next board meeting on July 2, 2005. Motion passed.
Note: AD will consult with CP who will provide documents. AD welcomes anyone’s help with the application.
Task Force/Survey
AD reported that suggestions made by members at the June GMM were incorporated into the survey by AD and LL. Directors reviewed the changes by line and made further corrections to the survey. The survey takes about ten minutes to complete. Corcoran neighborhood’s survey took about 20 minutes to complete.
The following notes should be reviewed carefully by all Directors. The discussion of the next two items was confusing and at first hopped back and forth - it was difficult to record from my notes, or from the tape, a logical procession of discussion about these items. I have done my best to record the relevant comments, proposals, etc. that were made.
Response to hand-outs at GMM
During the GMM, Lynne Mayo handed out a packet called “Minutes corrections, organizational suggestions, & Requests by EPIC Member, Lynne Mayo, June 2005.” The document also included suggestions, requests and an attack against the EPIC chair. In a separate portion of the June GMM, Lynne Mayo also distributed a set of four letters written by former Board Directors.
Motion (AD, MG)
Persons wishing to distribute materials at EPIC board meetings or general membership meetings shall submit the materials to the chair to be passed out at the discretion of the chair at that meeting. Motion passed.
At this point, I have the following note - I can’t figure out what this is about. I can’t find it on the tape.
Response to criticism of Board Directors
“Action: draft a letter to Robert Thompson, to be reviewed on July 2, 2005.”
“Minutes corrections, organizational suggestions, & requests by EPIC Member, Lynne Mayo, June 2005.”
MG suggested that with the exception of paragraph #1 (correction to the minutes from April 2005), the requests made by Lynne were not submitted as motions and, in addition, did not receive a supporting “second,” therefore, do not need to be considered by the EPIC board as motions. Lynne’s suggestions and requests are probably addressed by existing EPIC bylaws and policies. EPIC will review Lynne’s suggestions and requests during future board meetings and determine how they are addressed.
After reviewing the corrections submitted for the April 2005 GMM minutes (reported on May 12, 2005) Directors concluded that not everything that was submitted as “corrections” was actually stated at the April GMM.
Motion (CP, LL)
Motion to accept the following correction to the April 2005 GMM minutes, page 2 regarding the Allina request for a letter of support from EPIC: Lynne Mayo stated, “Allina may not be a corporation we would like to give money &/or support to. This is based on Allina’s history of violating their status as a Minnesota nonprofit and misusing taxpayer’s money & trust, including overpaying upper level management and consultants.” Lynne’s request to add additional statements regarding Allina Hospitals to EPIC records (paragraphs 2, 3 and 4) is rejected, as they are not relevant to the April GMM. Motion passed.
Response to the last request on Lynne’s document regarding EPIC’s chair: CP went to Lynne’s house at Lynne’s request to provide documents that Lynne had requested. CP knocked and thought she heard “come in.” Directors view Lynne’s distribution of her version of events to the public as a personal attack that was inappropriate according to Roberts Rules of Order. EPIC will prepare a response to be published in future EBM minutes.
Response to criticism of Board Directors
At the June GMM, CP read a rebuttal to one point contained in a letter from former Board Directors to the MN Secretary of State. This letter had been circulating in the EPIC community and elsewhere. During CP’s response at the GMM, Lynne Mayo began distributing a handout containing four letters written by former Board Directors. The handout included the December 15, 2004 resignation letter addressed to Bob Cooper, Director of NRP, and a December 13, 2004 letter addressed to Bob Miller from the former directors formally protesting CP’s seat on the NRP Policy Board.
Carol, I never received a packet of the letters that were distributed at the GMM. Please add a description of the other two letters. Thanks!
Letter to the Attorney General of MN
The letter sent by former Directors to the MN Attorney General was reviewed by an attorney. The attorney described the letter as “too mushy and whining,” and “probably legally irrelevant and unprovable.” In the opinion of the attorney, the letter’s statements are merely opinions and do not rise to the level of defamation. The claim that CP had breached attorney-client privilege is unsustainable, since, as the client, CP could choose to abridge that confidentiality. The rest of the allegations are nonsensical and non-sequitor. The letter, in the attorney’s opinion, was likely prepared as a response to anticipated criticism of the writers’ actions. In fact, it is just as likely that the letter was written later than the date of letter. Directors determined that correspondence from the attorney related to former Director’s letters will be added to EPIC’s records.
Motion (MG, LL)
Requests for copies of previously distributed documents from EBM or GMM meetings will be provided for a fee of $5.00 per page at the discretion of the Secretary. Motion passed.
Directors attendance at Board Meetings
HL asked to address the issue of Directors leaving during the meeting. In addition, some Directors have missed more than one or two board meetings. EPIC still needs to define what constitutes an excused absence.
Treasurer’s Report
EPIC has received a refund of $400 from the insurance company. AE, CP and CA will be signers on the new checking account located at Wells Fargo on the corner of Lake and Bloomington. Checks need to be ordered. Seward has not responded to our request to act as fiscal agent. MG will ask PRG to consider becoming our fiscal agent. HL will ask Solomon’s Porch to act as fiscal agent. CP will find out whether we need a fiscal agent to access CDBG funds.
Motion (LL, MG)
Motion to use the $400 refund from the insurance company to extend EPIC’s liability insurance. Motion passed.
Meeting Decorum
CA and LT left the meeting during the discussion of the Task Force/Survey. Discussion of their comments and events leading to their departure revealed that several Directors felt we need to conduct more orderly discussions so that everyone feels that they have the opportunity to speak. Directors also felt that noise during the meeting was a concern to be addressed. EPIC Directors agreed to the following guidelines in an effort to resolve meeting difficulties. AE agreed to speak with CA.
Directors shall…
Commit to conducting a more orderly meeting;
Commit to taking turns to talk, and stick to one topic at a time;
Commit to seeking childcare during the meeting;
Commit to EPIC policy that members may be present but, in general, do not participate in Board Meetings.
The meeting was adjourned at 12:15 pm.
Respectfully submitted by Mary Gonsior, Secretary
EPIC BOARD MEETING
June 18, 2005
2526 18th Avenue S, Apt. #5
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